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The Portland City Council is strongly committed to increasing the quality and consistency of public involvement across City government. Our City government works best when community members and government work as partners. Effective public involvement is essential to achieve and sustain this partnership and the civic health of our city. In support of this, in August 2010, City Council adopted Public Involvement Principles to establish a framework to guide the way City staff involve the community in the work of City government. (Resolution 36807)
To help further the improvement of public involvement across City government, as of July 1, 2011 the City Council will begin requiring City bureaus and offices to provide basic information about public involvement planned or completed for every ordinance, resolution, and report filed with the City Auditor’s Office for inclusion on the City Council agenda.
How was the new Impact Statement created?
In 2008, the City Council established the Public Involvement Advisory Council (PIAC) to develop public involvement guidelines for Portland City government. The PIAC is comprised of community members and representatives from 14 City bureaus.
In August 2010, the City Council directed the PIAC to develop—in collaboration with City staff —a single form for City employees to fill out to report on public involvement activities and financial impacts related to each ordinance, resolution and report filed with the Auditor for inclusion on the City Council agenda.
During fall 2010, PIAC members gathered input from City employees, City Council staff, and City Commissioners to develop draft questions for the form. At the recommendation of City staff, PIAC members worked with the Office of Management and Finance (OMF) to merge the proposed public involvement questions with the existing Financial Impact Statement to raise the level of importance of public involvement and to streamline the process for reporting.
How will this information be used?
Within the first year of implementation, PIAC members will use City employees' feedback to make any necessary revisions to the form or process. Members will also review and analyze the data collected through the form and report their findings to the City Council.
City Council recognizes that items coming before us cover a wide array of different actions and vary from very simple to extremely complex and believe the data from this form will help us all understand how well we are engaging the public in our decisions.
When to fill out the new form
Staff should complete the Financial Impact & Public Involvement Statement for every ordinance, resolution, and report filed with the City Auditor for inclusion on the City Council agenda.
Where to find the new form
The online form is available on the Office of Management and Finance’s website, http://www.portlandonline.com/omf/index.cfm?c=54935
Information sessions for City staff
PIAC members will be presenting information on the new form to City employees on May 11, June 8, July 13 at 1:00 pm – 2:30 pm and at other times upon request. City employees that bring ordinances, resolutions and reports to City Council are encouraged to attend one of these sessions. Bureau directors also can request special information sessions for their staff.
Read the memo from City Council announcing implementation of the revised Financial Impact & Public Involvement Statement.