(Amended by Ordinance Nos. 180205, 180620, 180917, 181204, 182389, 182671, 184046, 184882, 185304 and 186028, effective May 15, 2013.) As used in this Chapter unless the context requires otherwise:
A. “Calendar quarter” means one of the four three-month periods of January 1 to March 31, April 1 to June 30, July 1 to September 30 and October 1 to December 31.
B. “Calendar year” means the period of January 1 through December 31.
C. “City director” means the director or individual in charge of the following or its successors: the Bureau of Transportation, the Office of Management and Finance, the Office of Government Relations, the Office of Neighborhood Involvement, the Bureau of Planning and Sustainability, the Office for Community Technology, the Portland Bureau of Emergency Management, the Bureau of Emergency Communications, Portland Fire & Rescue, the Bureau of Police, the Bureau of Parks and Recreation, the Bureau of Environmental Services, the Portland Water Bureau, the Bureau of Development Services, the Portland Housing Bureau, the Bureau of Revenue, and the Portland Development Commission.
D. “City official” means any City elected official; the at will staff of a City elected official; any City director as defined in this section; or appointee to the Portland Development Commission, the Planning and Sustainability Commission, the Design Commission, and the Fire and Police Disability and Retirement Board.
E. “Consideration” includes a gift, payment, distribution, loan, advance or deposit of money or anything of value, and includes a contract, promise or agreement, whether or not legally enforceable.
F. “Official action” means introduction, sponsorship, testimony, debate, voting or any other official action on any ordinance, measure, resolution, amendment, nomination, appointment, or report, or any matter, including administrative action, that may be the subject of action by the City.
G. “Lobby” or “Lobbying” or “Lobbies” means attempting to influence the official action of City officials. Lobbying includes time spent preparing emails and letters and preparing for oral communication with a City official. Lobbying does not include:
1. Time spent by an individual representing his or her own opinion to a City official.
2. Time spent participating in a board, committee, working group, or commission created by City Council through approval of resolution or ordinance.
3. Time spent by a City official or City employee acting in their official capacity as an official for the City.
4. Time spent submitting a bid, responding to related information requests, and negotiating terms on a competitively bid contract or intergovernmental agreement.
5. Oral or written communication made by a representative of a labor organization that is certified or recognized, pursuant to ORS 243.650 et seq., as the exclusive bargaining representative of employees of the City of Portland, to the extent that such communications do not deal with actual or potential ordinances that are unrelated to the collective bargaining process, or implementation or application of any collective bargaining agreement provision.
6. Formal appearances to give testimony before public hearings or meetings of City Council.
7. Work performed by a contractor or grantee pursuant to a contract with or grant from the City.
8. Time spent by any person holding elected public office, or their specifically authorized representative, acting in their official capacity.
H. “Lobbying entity” means any individual, business association, corporation, partnership, association, club, company, business trust, organization or other group who lobbies either by employing or otherwise authorizing a lobbyist to lobby on that person’s behalf.
I. “Lobbyist” means any individual who is authorized to lobby on behalf of a lobbying entity.
J. “Person” means any individual, business association, corporation, partnership, association, club, company, business trust, organization or other group.
K. “Gift” means something of economic value given to a City official without valuable consideration of equivalent value, including the full or partial forgiveness of indebtedness, which is not extended to others who are not City officials on the same terms and conditions; and something of economic value given to a City official for valuable consideration less than that required from others who are not City officials. However, “gift” does not mean:
1. Campaign contributions, as described in ORS Chapter 260.
2. Gifts from family members.
1. The name, address, email, website and telephone number of the lobbying entity;2. A general description of the trade, business, profession or area of endeavor of the lobbying entity;3. The names, addresses, email, website and telephone number of all lobbyists who are employed by or otherwise authorized to lobby on behalf of the lobbying entity. The list must include:a. Individuals who are paid to lobby for the interests of the lobbying entity.b. Other persons, including lobbying entity employees or volunteers, who are authorized to lobby on behalf of the lobbying entity.
4. The subjects and any specific official actions of interest to the lobbying entity.
1. The specific subject or subjects of the official action of interest to the lobbying entity, including but not limited to the names of City officials a lobbying entity met with or contacted through direct mail, email or telephone regarding such subject or subjects, the name of the registered lobbyist representing the entity and the date of the contact2. A good faith estimate of total moneys, if the total exceeds $1000.00, expended by the lobbying entity or any lobbyist employed by or otherwise authorized to lobby on behalf of the lobbying entity, for the purpose of lobbying City officials on behalf of the lobbying entity in the preceding calendar quarter reporting period for:a. Food, refreshments, travel and entertainment;b. Printing, postage and telephone;c. Advertising, direct mail and email;d. Miscellaneous and gifts;e. Compensation paid to lobbyists; andf. Reimbursements to lobbyists for their expenses.3. The name of any City official to whom or for whose benefit, on any one occasion, the lobbying entity made an expenditure in excess of $25.00 in the preceding calendar quarter for the purposes of lobbying, and the date, name of payee, purpose and amount of that expenditure.
1. Complies with state public record and meeting laws or with the standards referenced in Section 3.96.020 G.;2. Is classified as a non-profit organization, registered with the Oregon Secretary of State Corporation Division; and3. Is formally recognized by the Office of Neighborhood Involvement or through City Council resolution or ordinance.
1. Name of lobbying entity, and if applicable, name of lobbyist;2. Subject of lobbying;3. Value of gift, meal or entertainment; and4. Date of receipt.
1. Name of lobbying entity, and if applicable, name of lobbyist;2. Gift or donation requested;3. Purpose of donation; and4. Date of request.
1. Prevent any former City elected official or other City employee from representing himself or herself, or any member of his or her immediate family, in their individual capacities, in connection with any matter pending before the City;2. The activities of any former City elected official or other City employee who is an elected or appointed officer or employee of any public body, when that former City elected official or other City employee is solely representing that agency in his or her official capacity as an officer or employee of the public body;3. Any ministerial action. For purposes of this subsection, a ministerial action is one that does not require a City official or other City employee to exercise discretion concerning any outcome or course of action.4. Prevent City officials or other City employees from seeking information or participation from former City elected officials or other City employees where the public interest would be served by the information or participation.