PortlandOnline

POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Water
9616 PLANNING

9616-01 REGIONAL WATER SUPPLY PLAN

Series is created to document plans developed to explore regional issues concerning water. Series is used to develop an open dialog about water control, supply and distribution. Series includes plans, maps, reports, work papers, etc.
Record Copy? Yes
RETENTION: Permanent

9616-02 REGIONAL WATER SUPPLY PLAN MEETING MINUTES

Series is created to document meeting discussions and action taken by the Regional Water Supply Group. Minutes include date, location, meeting participants, action taken and supply of items discussed. Example of meetings include Regional Providers Advisory Group, Phase II Participants Committee, Phase II Steering Committee, Water Resource Advisory Committee and other related subcommittees.
Record Copy? Yes
RETENTION: Permanent

9616-03 REGIONAL WATER SUPPLY PLAN MEETING RECORDS

Series is created to document items discussed at meetings of the Regional Water Supply Plan participants. Records include copies of agendas, meeting packets and information distributed to participants, handouts, reports, progress reports, findings, correspondence, meeting notices, meeting tapes (audio and video), etc.
Record Copy? Yes
RETENTION: 2 years. Retain unique information, if not duplicated, in Policy and Historian Records (1000-01).

9616-04 REGIONAL WATER SUPPLY PLAN PROJECT RECORDS

Series is used to document projects undertaken for the Regional Water Supply Plan. Series is created to document process and products as generated by the Regional Water Supply Plan committee efforts. Records include reports, discussions drafts, working records, work scope and plans, proposals, Requests for Proposals (RFP's), selection criteria, consultant information, plan elements and other actions taken for the Regional Water Supply Plan.
Record Copy? Yes
RETENTION: Permanent

9616-05 REGIONAL WATER SUPPLY PLAN PROGRAM RECORDS

Series is created to document bureau administration of the Regional Water Supply Plan programs. Series documents specific bureau management activities for the regional Water Supply Plan. Records include budget material, financial tracking information, ordinances taken to council, intergovernmental agreements, interagency records, contracts, contract monitoring records, etc.
Record Copy? Yes
RETENTION: Life of the project

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

Questions & Comments
If you have any questions or comments, please contact our site administrator.