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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Water
9603 INFORMATION SERVICES

9603-01 COMPUTER/SYSTEM PROGRAM RECORDS

Series is used to document programs and modifications to specific programs that run the Water Bureaus information and computer systems. Records includes instructions, job numbers, system information, date, description, programmer, special considerations, production steps, description of work to be done, modification requests, project status changes to schedules, test information, development information, specifications, test results and other records created during the design or modification process.
Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? Yes
RETENTION: Until superseded. Keep testing information 2 years after last action.

9603-02 COMPUTER SYSTEM AUDIT TRAIL AND JOURNAL REPORTS

Series is created to document the daily activity and changes made to the various computer systems. Series is used to track audit trail and to document reports generated from this system. Record is the computer report that includes transaction and specific information from the computer system.
Record Copy? Yes
RETENTION: 2 years

9603-03 FINANCIAL FORECASTING MODEL

Series is used to set financial plan and to develop rate setting. Series is created as the basis for setting costs of services and modeling financial goals and objectives. Records include data on consumption, costs, customer accounts, capital improvement projects (CIPs), etc.
Record Copy? Yes
RETENTION: Permanent- Summary Data; 10 years- Detail Data.

9603-04 INFORMATION SERVICES SYSTEM AND PROCEDURES MANUALS

Series is created to document the procedures and process of the various Water Bureau information systems and programs. Records include policies and procedures necessary to operate a specific information/computer system. Examples include data processing manuals, data entry instructions, program documentation, online restart procedures, etc.
Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? Yes
RETENTION: Until superseded

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

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