Records are used to ensure that projects are designed effectively and that equipment and software purchased and installed meet PDOT mission statements and goals. Records document network design, computer resources, computer standards, purchase specifications, purchase requisitions and installation of new equipment and software. Records are also contain software licenses and maintenance contracts.

Record Copy? Yes

RETENTION: Retain as needed or until superseded.

Records are used to track bureau computer training programs. Records may include copies of training manuals, professional service contracts, and class content and registration information.

Record Copy? Yes

RETENTION: Retain as needed

Series is created and used to back-up and restore BTE computer systems. Series is computer tapes, floppies, and other magnetic media, and computer printouts used to document and back-up the various bureau computers. Systems may include routine back-ups for the Bureau of Transportation Engineering (BTE), Maintenance Bureau, Bureau of Environmental Services (BES), Transportation, Traffic Management (BTM), etc. Series may also include records used to track back-up procedures.

Record Copy? Yes

RETENTION: Retain as needed. Information on back-up tapes needs to be available per approved records retention schedule.

Records enable management to gather information and feedback on issues affecting bureau employees, management and programs. Records include minutes, meeting agendas and working documents. Records also include records created for employee recognition awards.

Record Copy? Yes

RETENTION: 2 years