7104-01 ABANDONED AUTO INTAKE RECORDS
Series is used to document requests for tows and/or abandoned auto
inspection. Series is created from citizen requests by phone, voice mail,
police/parking patrol, commissioner's office, and computer tickler files.
Records may include complainant name, address, vehicle location, district, date
received, auto make and model, license number/state, inspection records and
other information about automobile or tow case number. Note: Some records
contained in these files may be exempt from disclosure under ORS 192.501 through
192.502. Consult your agency's legal counsel for assistance before releasing
information.
Record Copy? Yes
RETENTION: 3 years
7104-02 AUTO INSPECTION RECORDS (RECHECK RECORDS)
Series is created to document field inspections of vehicles. Series is
created when the automobile is inspected and the owner is warned or the auto is
towed. Record may include vehicle information (VIN, year, model, etc.),
complainant name, location of vehicle, location, case number, color, comments,
and other related data.
Note: Some records contained in these files may be exempt from disclosure
under ORS 192.501 through 192.502. Consult your agency's legal counsel for
assistance before releasing information.
Record Copy? Yes
RETENTION: 6 months
7104-03 AUTOMOBILE SALES RECORDS
Series is created to document cars that have been towed and sold to the tow
companies. Series is the invoice for cars sold. Series may include sales
information, sales price, vehicle information, tow number and other related
data.
Record Copy? Yes
RETENTION: 3 years
7104-04 ABANDONED AUTO SYSTEM
Series documents all aspects of an abandoned auto case. Series is used to
create reports as a reference for abandoned auto cases. Records may include
complainant information, intake information, warning data, rechecks/inspections,
warning/tow notices, sale information, hearings information, case closure data
and other related records.
Note: Some records contained in these files may be exempt from disclosure
under ORS 192.501 through 192.502. Consult your agency's legal counsel for
assistance before releasing information.
Record Copy? Yes
RETENTION: Until superseded. Keep back-up tapes no longer than 3 years.
