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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Transportation - Traffic Management
7101 PATROL RECORDS

7101-01 CITATION RECORDS

Series is used to document citations issued by the Parking Patrol. Record generally includes citation number, date and time of citation, reason for citation, license number of vehicle being given citation and signature of official giving citation. Record may also include green cards and information about voided, cancelled and dismissed citations.
Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? Yes
RETENTION: 2 years

7101-02 CITATION BOOKS ISSUED RECORDS

Series is used to document the citation books issued to the Parking Patrol Deputies. Record is information about the citation books issued to the deputies. The record includes deputy name, citation/book number, etc.
Record Copy? Yes
RETENTION: 1 year

7101-03 TIMING RECORDS

Series used to time vehicles in zoned parking spots and to time vehicles that remain at meters beyond designated time limit. It includes vehicle license number, time zone, location, date and deputy number. Series includes timing records for motorized and walking beats.
Record Copy? Yes
RETENTION: 1 year

7101-04 BROKEN METER RECORDS

Series is used to track parking meters identified as broken and reported to maintenance for repair. Record includes meter number and possible reason for malfunction. Some records may include citation information.
Record Copy? Yes
RETENTION: 2 years

7101-05 PARKING PATROL LOGS

Series is used to log and document parking patrol division activity. Records include logs for tag warrants, tows, radio dispatch, radio use and check out, barricade placement, etc. Logs vary by need, but generally summarize date, action taken, persons involved and other specific information tracked by log such as barricade location, permit numbers, off-air time, date checked out and in, etc.
Record Copy? Yes
RETENTION: 2 years

7101-06 PARKING PATROL REPORTS

Series is used to document and track statistics for the Parking Patrol Division which are used for various management and budget reasons. Records include reports that track beat numbers, number of citations issued, shift, and other similar information. Examples include Swing Shift Daily Statistics and Beat Comparison Statistics. Series also includes Deputy Summary Reports generated by the Court of Record.
Record Copy? Yes
RETENTION: 2 years

7101-07 PARKING PATROL DATA SHEETS (PPDW)

Series is used to track daily production and statistics for the parking patrol division. Series includes data on citations by beat (walk and motorized), metered and non-metered routes, and car tows. Examples of reports may include, but are not limited to, beat averages, deputy comparisons, number of citations, etc.
Record Copy? Yes
RETENTION: 5 years

7101-08 WEEKLY SCHEDULE RECORDS

Series is created to track beat assignments and for scheduling purposes. Series is also used by the office staff to reference deputy availability and location. Series includes name, beat, date and activity.
Record Copy? Yes
RETENTION: 2 years

7101-09 ROLL CALL AND ENFORCEMENT ANNOUNCEMENTS

Series is created to inform parking patrol deputies of new developments or policies. Series is the announcements to staff.
Record Copy? Yes
RETENTION: 2 years or until superseded, whichever is longer.

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

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