Record summarizes employee activity for calendar year. Record includes employee name, classification, pay status, and comp time, vacation and sick leave accrual information. Record generally is filed in the bureau personnel file.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Record Copy? Yes

RETENTION: 6 years after separation.

Series documents hours worked by employees out of their classification. Series is used to adjust pay rates during pay period, time of promotion and to track salary increases. Records include name of employee, regular class, higher class worked, total for pay period, and total hours worked to date. Report may include more than one class that an employee has worked.

Record Copy? No
Where? Attendance Card

RETENTION: 2 years

Series is used to document overtime hours of the job classifications. Series is used equalize overtime between the job classifications. Record is the quarterly/monthly report mandated by union contract. Report includes information for each section on number of hours offered, number of hours worked and number of hours not available.

Record Copy? Yes

RETENTION: 2 years

Series is used to notify Bureau of Maintenance personnel in the event of emergency conditions. Record includes employee name, phone number, section, and classification. Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Record Copy? Yes

RETENTION: Until superseded

Series is used to document program that awards outstanding employee performance. Records include date, name of employee or section, award received, reason for award, and amount of award.

Record Copy? Yes

RETENTION: 2 years