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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Transportation - Maintenance
6213 LOSS CONTROL

6213-01 LOSS CONTROL DATA SYSTEM (LCDS)

Series is used to summarize and track loss control and safety issues. Computer database is used to track work, inspections and findings of safety and loss control issues.
Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? Yes
RETENTION: 6 years

6213-02 ACCIDENT INVESTIGATION RECORDS

Series is used to document and investigate accidents concerning Bureau of Maintenance personnel or equipment. Records include non-medical information, injury accident, fleet and general liability and investigation reports. Record may include photos, messages, memos, notes, testimony, etc.
Record Copy? Yes
RETENTION: If claim filed, transfer files to Risk Management.  If no claim filed, retain 3 years.

6213-03 QUARTERLY INSPECTION RECORDS

Records are used to document quarterly inspections done on bureau operations by the safety committee. Record is the check list developed and used to document safety concerns.
Record Copy? Yes
RETENTION: 5 years

6213-04 REPORT OF UNSAFE CONDITIONS

Series is used to document areas of concern regarding workers safety. Record is a report that identifies potential problems regarding safety issues raised by employees. Record contains description of problem, date time and solution (if any).
Record Copy? Yes
RETENTION: 5 years

6213-05 SAFETY COMMITTEE MINUTES

Records are used to document discussions regarding safety issues. Records are the summary minutes of the meeting and include date, time, place, those in attendance and topics discussed.
Record Copy? Yes
RETENTION: Permanent

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

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