Series is used to summarize and track loss control and safety issues. Computer database is used to track work, inspections and findings of safety and loss control issues.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Record Copy? Yes

RETENTION: 6 years

Series is used to document and investigate accidents concerning Bureau of Maintenance personnel or equipment. Records include non-medical information, injury accident, fleet and general liability and investigation reports. Record may include photos, messages, memos, notes, testimony, etc.

Record Copy? Yes

RETENTION: If claim filed, transfer files to Risk Management.  If no claim filed, retain 3 years.

Records are used to document quarterly inspections done on bureau operations by the safety committee. Record is the check list developed and used to document safety concerns.

Record Copy? Yes

RETENTION: 5 years

Series is used to document areas of concern regarding workers safety. Record is a report that identifies potential problems regarding safety issues raised by employees. Record contains description of problem, date time and solution (if any).

Record Copy? Yes

RETENTION: 5 years

Records are used to document discussions regarding safety issues. Records are the summary minutes of the meeting and include date, time, place, those in attendance and topics discussed.

Record Copy? Yes

RETENTION: Permanent