6207-01 TRI-MET WORK RECORDS
Series documents work done for Tri-Met and is used to bill Tri-Met for
services. Record is the service request for work to be performed. Records
include type of work requested, what done, when done and location.
Record Copy? Yes
RETENTION: 1 year
6207-02 STREET NAME SIGN LIST
Series is the inventory of street names used in the sign production process.
Series is the record of street names in the City of Portland. Record is a list
of street names and geographic location.
Record Copy? Yes
RETENTION: Until superseded
6207-03 SIGN COST RECORDS
Series is used to document sign costs. Records breakdown cost of materials.
Records are a breakdown list of general materials used to manufacture signs and
also includes the cost of signs that have already been manufactured.
Record Copy? Yes
RETENTION: Until superseded
6207-04 SIGN ORDERS
Series is the order form used to document request for signs to be made.
Record includes pertinent sign information regarding material, color, shape,
size, who ordered sign, contact information and may include drawing of sign.
Record Copy? Yes
RETENTION: Retain as needed
6207-05 DAILY SIGNAL RESPONSE AND MAIN ACTIVITY LOG
Series is used to track any appearance by a city crew at a service site and
what was done at the signalized intersection. Record documents action taken and
is used to establish maintenance history. Record is a computer log documenting
work undertaken, who did work, what done and when. Record is used to correct
problems found during inspections, but original problem may be identified by
traffic signal computer.
Record Copy? Yes
RETENTION: 2 years after signal equipment is permanently removed from
service.
6207-06 SIGNAL INSPECTION RECORDS
Series is used to document inspections and regular maintenance on signalized
intersections. Record includes location, intersection and when inspected.
Record Copy? Yes
RETENTION: 2 years after signal equipment permanently removed from service.
6207-07 SIGNAL RELAMP RECORDS
Series is used to document relamping schedule for signals and school lamps.
Record is part of the daily work plan and documents regular maintenance plan to
relamp and replace lights in signals and school lamps.
Record Copy? Yes
RETENTION: Retain as needed
6207-08 SIGNAL WIRING RECORDS
Records are the wiring diagrams used for maintenance and installation of
traffic control and lighting equipment and are used for locating underground
cable locations and conduits. Records include schematics, diagrams and notes
about wiring and electrical installations.
Record Copy? No
Where? Bureau of Traffic Management or originating bureau
RETENTION: Until superseded
6207-09 STREET LIGHT SYSTEM RECORDS
Records are used to serve individual areas of the street lighting system.
Series is related to help troubleshoot problems during outages. Records include
wattage of system, control location, troubleshooting log and number of lights on
system. Records may include diagrams, maps and other information pertaining to
the individual lighting systems.
Record Copy? Yes
RETENTION: Until superseded
6207-10 WINTER MAINTENANCE MAPS AND RECORDS - ROUTINE MAINTENANCE
Series is used by the crew leaders during winter months to check signage and
pipe. Records document the condition of traffic signs currently in place.
Records include maps, locations and notes on conditions of signs and posts.
Record Copy? Yes
RETENTION: Until superseded
6207-11 PAVEMENT MARKING INVENTORY RECORDS
Series is used to track and document pavement markings on city streets.
Record is a map which includes date inspected, changes made and date maintained
for all pavement markings in the city.
Record Copy? Yes
RETENTION: Until superseded
6207-12 PAVEMENT MARKING SURVEY RECORDS
Records are used to document work that needs to be completed or undertaken.
Records are part of the Planning Standards. Records are the policy that
determines what is to be done, condition, and type of product to be applied.
Records currently document cold and hot plastic and striper applications.
Record Copy? Yes
RETENTION: Until superseded
6207-13 METER TRACS RECORDS
Series is used to track the maintenance history and the location of
individual parking meters. Record is a computer system designed by the Duncan
Meter Company. Series replace a system of bound volumes. Records include
information on individual parking meters. Information includes meter number,
electronic information, maintenance history, name of technician working on
meter, amount of money received by meter, location of meter and other
information about the history of the meter. Series also contains meter theft and
damage reports.
Record Copy? Yes
RETENTION: 2 years
6207-14 PARKING METER RECORDS
Series is created to track general information about city parking meters and
is used to document meter specifications, purchase and use. Records include
specifications, maps, service manuals, price sheets, purchasing information and
inventory and stock information.
Record Copy? Yes
RETENTION: Life of meter or until superseded.
6207-15 METER KEY CHECKOUT RECORDS
Series is a list of the usage and location of meter keys used by technicians
when working on parking meters. Record includes name, when checked out, when
checked in, date, key number and district information.
Record Copy? Yes
RETENTION: 2 years
6207-16 REPAIR CASH RECEIPT RECORDS
Series is used to track revenue emptied from parking meters during repair or
maintenance. Series is created to document monies turned over to the collection
company. Record is copy of the receipt given to the meter repair shop. Receipt
includes amount of money turned over, date, and who received the monies.
Record Copy? Yes
RETENTION: 2 years
