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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Transportation - Maintenance
6203 SIDEWALKS

6203-01 SIDEWALK INSPECTION RECORDS

Records document repairs identified by inspection. Records include posting notice, drawing, billing, revised notice, work record (if done by city), inspector comments, inspector's notices, notes, correspondence, backing sheets, root inspections, etc.
Record Copy? Yes
RETENTION: 6 years after work completed.

6203-02 SIDEWALK INSPECTION RECORDS - WORKING RECORDS

Records document findings identified by inspector for maintenance and repair. Records are the inspector's working copies of the sidewalk inspections. Records may include posting notice, drawing, billing, revised notice, work record (if done by city), inspector comments, inspetor's notices, notes, correspondence, backing sheets, root inspections, etc.
Record Copy? No
Where? Sidewalk Inspection Records (6203-01)
RETENTION: Retain as needed

6203-03 SIDEWALK INSPECTION/REPAIR CYCLE RECORDS

Records used to document the cycle of sidewalk inspections. Record showing year in which quarter sections are scheduled for sidewalk inspection.
Record Copy? Yes
RETENTION: Until superseded

6203-04 ADA (AMERICANS WITH DISABILITIES ACT) PROGRAM IMPROVEMENT RECORDS

Series is used to document the ADA improvement program and the installation of sidewalk ramps and curb cuts. Records consist of correspondence, location lists, photographs, work orders, and other information documenting the installation of ramps as required by the ADA.
Record Copy? Yes
RETENTION: 2 years

6203-05 ADA (AMERICANS WITH DISABILITIES ACT) INVENTORY RECORDS

Series is used to help plan projects for the ADA improvement program. Series is created to document ADA work on city sidewalks. Records includes intersection location, work completed or needed to be done, date ADA requirements and other intersection specific information. Series may contain an inventory map.
Record Copy? Yes
RETENTION: Until superseded

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

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