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8011 INTELLIGENCE

8011-01 INFORMANTS RECORDS

Series is used to document information about confidential informants used by the Police Bureau. Series is created to track specific information about informants. Series includes both true name records and moniker records. Records may include name, moniker, when paid, how much paid, what they were paid for, reliability, background information, copies of reports, liability waivers, photographs, fingerprints, payment records, analysis, letters of understanding, journals, indexes, fund records and other related records. Series includes records from all divisions and precincts.
Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? Yes
RETENTION: Until superseded, obsolete or no longer needed

8011-02 INFORMANTS DATABASE

Series is used to track information about all informants used by the Police Bureau. Series is created to centralize informant information in one place and to track information and other related data.
Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? Yes
RETENTION: Until superseded, obsolete or no longer needed

8011-03 EVIDENCE / INFORMANT FUND RECORDS

Series is created to track money spent collecting evidence and informant information. Series is the accounting paper work necessary to show how money has been spent. Record includes receipts, ledger books and accounting forms. Records include who drew the money, how it was spent, account balances and other related information.
Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? Yes
RETENTION: 5 years or audit, whichever comes first

8011-04 CRIMINAL INTELLIGENCE RECORDS

Series is created to gather from various sources about suspected criminal activity. Records include investigative reports, correspondence, background data photos, and other related records. Records may contain information on suspects, activities, locations, source of intelligence information, etc.
Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? Yes
RETENTION: 5 years or as defined in OAR 137-90-080 and OAR 137-90-160

8011-05 CRIMINAL INTELLIGENCE BULLETINS

Series is created to disseminate information that has been gathered concerning suspected illegal activity. Records consist of bulletins and memos used to distribute information on criminal activity. Records usually contain descriptions, photos and other items of interest. Examples of records include gang activity report, criminal activity bulletins, etc.
Record Copy? Yes
RETENTION: 5 years or as defined in OAR 137-90-080 and 137-90-160

8011-06 GUN TRACE RECORDS

Series is used to track and discover where weapons used in a criminal act or in the possession of a minor are coming from. Records include information on how gun came into city possession, name of suspect, information on the gun, persons who have had previous possession of weapons, ATF (Bureau of Alcohol, Tobacco and Firearms) records, manufacturer's information, etc.
Record Copy? Yes
RETENTION: Retain as needed

8011-07 UNCONCEALED WEAPONS PERMIT RECORDS

Series is created to check the background of individuals issued permits to carry unconcealed weapons. Series is used to issue permits to security guards and others who may carry weapons. Record includes application by individual, Portland Police Data System (PPDS) printouts, CCH (National Career Criminal History) records and other information gathered on individual applying for the permit.
Record Copy? Yes
RETENTION: 2 years after last action

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

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