Series is the evidence file of fingerprints found at crime scenes and consists of cards of unidentified fingerprints. Records are the fingerprints, palm prints, toe prints and other similar prints found at crime scenes. Record may also contain diagram or description of location, case number, date and time, and other significant information about the crime scene and the criminalist lifting the print.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Record Copy? Yes

RETENTION: Permanent- Homicide and unnatural deaths; 21 years- All other cases.

Series is created to document crime scene and other evidence of crime. Series includes negative and positive photographs as well as video tape and other technology used to visually record a crime scene. Series may also include indexes and photographer logs, if any.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Record Copy? Yes

RETENTION: Permanent- Homicide Cases; 21 years- all other cases; Retain as needed- Video Tape. Video Tape may show significant deterioration after 5 years.

Series is created to identify individuals through the use of fingerprints, palm prints, toe prints and other personal identifiers. Series is used to identify persons that have been jailed or that are deceased. Record may include copies of ten print cards, name of individual, fingerprint classification, social security number, physical descriptors, aliases, occupation, information about individual taking print, etc. Series includes fingerprints taken for persons arrested on suspected criminal activity as well as individuals who need fingerprints taken to work in certain job classifications.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Record Copy? Yes

RETENTION: Hold until individual reaches age 80. Fingerprint cards of individuals known to be dead need not be retained.

Series is created to document the true name, as verified by fingerprints, of individuals who have been arrested or transferred within the criminal justice system via court order. Series is used to notify arresting agencies and jail staff that an individual has lied regarding their true identity. Records consist of individual reports documenting each instance of furnishing a false name to the police or court.

Record Copy? Yes

RETENTION: 3 years

Series is used as a reference to records obtained from federal sources. Series includes verified criminal histories of individuals from throughout the United States.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Record Copy? No
Where? Federal agency (most likely Federal Bureau of Investigation)

RETENTION: Retain as needed

Series is the photographs of criminal suspects used for identification purposes. Series is used by law enforcement officers for identification and warrant service. Records include front and side views of persons that have been arrested. Series includes copies of photographic and video mug shots and indexes used to locate mug shots, fingerprints and arrest records.

Record Copy? No
Where? Multnomah County

RETENTION: Retain as needed

Series is created to document fingerprints processed by the Identification Division Staff when prisoners are booked into the county jail. Series is used to authorize release of prisoners after they have been identified. Log include prisoner's name, agency, cite time, processing information, time, sign in, date, etc.

Record Copy? Yes

RETENTION: 6 years

Series is created to document court orders setting aside a conviction or arrest under ORS 137.225. Series is used to remove identification records (rolled prints and photographs) and seal them under court order. Records consist of envelopes in which copies of fingerprint cards, mug shots, negatives, detective notifications, computer searches and other related records are filed. Envelope also contains the court order and requirement to seal records.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Record Copy? Yes

RETENTION: 15 years after seal or as directed by court

Series is created to document juveniles processed by the Identification Division, when booked. Series is used to authorize the release of juveniles after they have been identified. The log includes juvenile's name, arresting agency, processing information, sign-in, date, mug number, SID number, etc.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Record Copy? Yes

RETENTION: 6 years or age of majority, whichever is longer, or as directed by the court

Series is used to dispatch Identification Division personnel to a crime scene. The log includes date, time, who dispatched, what dispatched for, services requested, what done, etc. Log is completed on Impulse Database since February 1995.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Record Copy? Yes

RETENTION: 3 years

Series is created to document entries into the Automated Fingerprint Identification System (AFIS), a computerized database for fingerprints. The series is used to track the AFIS submissions. The records include search information such as descriptive words, numbers of a subject, AFIS identifying numbers, initials of the technician (s) involved in the search, identifying numbers of hits, if they occur, and whether or not the person is wanted once a verification of identity is made.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Record Copy? Yes

RETENTION: 2 years

Series is created to document identified fingerprints, palm prints, toe prints and other personal identifiers. Series is used to confirm identification and verification process by criminalists, etc. Series includes records and identifications completed for INS (Immigration & Naturalization Service) and other outside agencies.

Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

Record Copy? Yes

RETENTION: Permanent- Homicides and unnatural deaths; 21 years- All other cases

Series is created to document fingerprints taken during an application process. Series is created to fingerprint individuals who must be checked as part of an application. Finger print cards may include fingerprints, name, date, birth, individual taking prints, etc. Examples include prints taken for concealed weapons permits, unconcealed weapons permits, security guards, employment applications, and other similar applications.

Record Copy? No
Where? Record copy is with Application

RETENTION: Until superseded or obsolete