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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Police
8006 DRUG AND VICE DIVISION

8006-01 FINANCIAL INVESTIGATIONS DATABASE

Series is used to track seizures of property (money, cars, real property, etc.) obtained as a result of criminal or suspected criminal activity. Database includes what seized, who seized from, claims against seizure filed, forfeiture publication, distribution of proceeds, and other related information.
Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? Yes
RETENTION: 10 years

8006-02 DETAIL INVESTIGATION AND STATISTICS RECORDS

Series is created to track statistical information on raids, searches, seizures, etc. Series is used to compile annual and monthly statistical reports. Records include date, action taken, what done, and other related information. Series includes statistics kept on vice, narcotics and financial crimes.
Record Copy? Yes
RETENTION: 21 years- annual summary reports; 5 years- monthly and daily summaries.

8006-03 DRUG HOUSE RECORDS

Series is used to track, document and notify citizens of Drug House Ordinance violations. Record includes form letter, tax information, CRISS/Portland Police Data System (PPDS) information and reports, crime property checklist, computer printouts concerning a specific address and other related data. Record may include citizens response.
Record Copy? Yes
RETENTION: 6 years

8006-04 LICENSE BACKGROUND RECORDS

Series is created to provide information on regulated businesses. Series is used to provide information used to make a recommendation for approval of the appropriate permit. Records include copies of incident reports, notes of neighborhood meetings, background information, investigative material, applications, renewal applications, correspondence, and other related material. Examples of records include backgrounds for liquor licenses, amusement devices, social games, bingo parlors, etc.
Record Copy? Yes
RETENTION: Life of establishment.

8006-05 REGULATED BUSINESS DATABASE

Series is created as a reference to regulated businesses and to summarize information found in license and investigation files. Database includes information on establishment, information on owners, address, type of business, case information and other information deemed important to track.
Record Copy? Yes
RETENTION: Until superseded

8006-06 ADULT BUSINESS RECORDS

Series is created to track owners and establishments involved in adult businesses. Series is used to track owners of and complaints against unregulated adult oriented establishments and businesses. Series contains information on who owns the business, previous owners, other business that owner has an interest in, complaints on illegal activity, investigations conducted, etc.
Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? Yes
RETENTION: Until superseded, obsolete or no longer needed

8006-07  VIDEO SURVEILLANCE RECORDINGS

Records monitor public areas associated with high levels of criminal activity.  Specific recordings may be used as evidence in criminal proceedings.
Record Copy? Yes
RETENTION: (a) Recordings used as evidence, retain until case reaches final disposition; (b) All other recordings, retain 30 days

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

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