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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules International Relations
5703 SISTER CITIES

5703-01 SISTER CITIES ADMINISTRATIVE RECORDS

Created to document the administrative tasks of the Sister Cities Program. Records include general information on sister cities, procedures, bylaws, financial information, host families, Sister Cities International records, conferences, and potential sister cities. Types of records include correspondence, reports, and manuals.
Record Copy? Yes
RETENTION: Permanent

5703-02 SISTER CITY ASSOCIATION ADMINISTRATIVE RECORDS

Records document the administration of a specific Sister City Association. Records include Articles of Incorporation, minutes, financial statements, committee records, photographs, bylaws, and membership lists of the association created for each Sister City. Records also include historical information on the establishment of formal sister city ties.
Record Copy? Yes
RETENTION: Permanent

5703-03 SISTER CITIES CORRESPONDENCE

Series records correspondence regarding a specific Sister City Association. Records include letter and memos written to/from officials in Sister City Association and government. Also includes correspondence with business leaders, school children and the general public.
Record Copy? Yes
RETENTION: Permanent

5703-04 SISTER CITY AFFILIATION RECORDS

Created to document and track relations between various community groups, businesses, etc. with affiliations to a specific Sister City. Includes correspondence, memos, reports, and background information between groups with ties to the Sister City. Examples include schools, service organizations, churches, and businesses. Record may also include list of affiliations, interests, potential affiliations and unsuccessful affiliation attempts.
Record Copy? Yes
RETENTION: Permanent

5703-05 SISTER CITY ASSOCIATION PROJECT RECORDS

Used to track and document projects undertaken by or on behalf of the Sister City Association. Records contain correspondence, reports, itineraries, recommendations, and background material. Types of projects include sports and cultural exchanges, visits, seminars, contests, and conferences.
Record Copy? Yes
RETENTION: Permanent

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

Table of Contents
5701 ADMINISTRATION
5702 INTERNATIONAL RELATIONS
5703 SISTER CITIES
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