Series is used to reference and document specific organizations with International Relations interests. Records document purpose, responsibilities, intent, and goals of international oriented organizations. Records include correspondence between the City and the groups and reference material on the organizations and their interests.

Record Copy? Yes

RETENTION: Until no longer needed

Used to document and track projects undertaken by the International Relations Office. Records include correspondence, reports, itineraries, recommendations, requests observations, and background information on specific projects. Examples of projects include sport and cultural exchanges, trade and economic development information, reference material on City development projects, and trip, travel and educational information.

Record Copy? Yes

RETENTION: Permanent. Dispose of reference material and background information before sending to archives.

Series is published guide to international relations organizations and resources. Guide includes list of cultural organizations and an explanation of resources offered.

Record Copy? Yes

RETENTION: Permanent

Created as project records for individual visits arranged by the Sister Cities/International Relations Office. Record includes individual project files, correspondence, contacts, itineraries, and reference for visitors to Portland or international cities.

Record Copy? Yes

RETENTION: 10 years

Created to document gifts received by the City of Portland. The inventory is a list of gifts given to the City and includes who gave the gift, when it was received, and other pertinent information on the acquisition. Gifts are often loaned by the International Relations Office to schools, businesses, and other organizations upon request.

Record Copy? Yes

RETENTION: Until superseded