PortlandOnline

POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules International Relations
5702 INTERNATIONAL RELATIONS

5702-01 INTERNATIONAL RELATIONS ORGANIZATIONS

Series is used to reference and document specific organizations with International Relations interests. Records document purpose, responsibilities, intent, and goals of international oriented organizations. Records include correspondence between the City and the groups and reference material on the organizations and their interests.
Record Copy? Yes
RETENTION: Until no longer needed

5702-02 INTERNATIONAL RELATIONS PROJECT RECORDS

Used to document and track projects undertaken by the International Relations Office. Records include correspondence, reports, itineraries, recommendations, requests observations, and background information on specific projects. Examples of projects include sport and cultural exchanges, trade and economic development information, reference material on City development projects, and trip, travel and educational information.
Record Copy? Yes
RETENTION: Permanent. Dispose of reference material and background information before sending to archives.

5702-03 CULTURAL RESOURCES GUIDE

Series is published guide to international relations organizations and resources. Guide includes list of cultural organizations and an explanation of resources offered.
Record Copy? Yes
RETENTION: Permanent

5702-04 VISITOR RECORDS

Created as project records for individual visits arranged by the Sister Cities/International Relations Office. Record includes individual project files, correspondence, contacts, itineraries, and reference for visitors to Portland or international cities.
Record Copy? Yes
RETENTION: 10 years

5702-05 INTERNATIONAL RELATIONS INVENTORY

Created to document gifts received by the City of Portland. The inventory is a list of gifts given to the City and includes who gave the gift, when it was received, and other pertinent information on the acquisition. Gifts are often loaned by the International Relations Office to schools, businesses, and other organizations upon request.
Record Copy? Yes
RETENTION: Until superseded

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

Table of Contents
5701 ADMINISTRATION
5702 INTERNATIONAL RELATIONS
5703 SISTER CITIES
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