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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules General Schedule
1008 VOLUNTEER RECORDS

1008-01 VOLUNTEER PROGRAM RECORDS

Series is created to document the activities and administration of volunteer programs in the city. Series is used for program planning, volunteer information, and calculation of the value of volunteer time and work. Records include volunteer reports, electronic database and evaluations.
Record Copy? Yes
RETENTION: 5 years

1008-02 VOLUNTEER WORKER RECORDS

Series is created to track volunteers and provide information on volunteers who have agreed to work without compensation. Records include applications, agreements, hold harmless agreements, insurance waivers, background data, hours worked and evaluations of volunteers. Series is similar to an employee personnel record.
Record Copy? Yes
RETENTION: 3 years after separation

1008-03 VOLUNTEER RECOGNITION AWARDS

Series is created to recognize and honor volunteers for contributions to programs. Records include nominations of recipients, presentations, photographs, copies of certificates, lists of recipients and other related records. Note: Some records may be of historic value. Consult the City Archivist for appraisal assistance prior to destruction.
Record Copy? Yes
RETENTION: 6 years after award

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

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