Series is used to notify sworn fire personnel of policies and procedures of the Fire Bureau. Records are the written general orders and include subject, procedure to be undertaken, policy that is to be put into effect, date effective, and the Chief's signature.

Record Copy? Yes
Where? Record copy kept by Chief responsible for General Orders

RETENTION: Permanent. Retain non-record copies until superseded.

Series documents the broad general information releases that are of concern to fire personnel. Series is generally used for one time or short term policies and procedures. Examples of records include procedures about cold weather and policies and procedures that have not yet been included in the general orders (pre-general orders).

Record Copy? Yes

RETENTION: Retain as needed

Series is used to document mutual assistance and aid agreements. Records include copies of contracts, agreements, correspondence, working records, etc.

Record Copy? No
Where? Auditor's Office

RETENTION: Until superseded

Series is created to inspect various Fire Bureau functions and to ensure that proper procedures are being followed. Series includes a copy of inspection form, comments, follow-up information, memos, scores, etc. inspections are usually done on an annual or semiannual basis. Examples include administrative and Deputy Chief inspections.

Record Copy? Yes

RETENTION: Until superseded

Series is used to document agreement between public and Fire Bureau to ensure that the public will accept responsibility for any accidents that may occur. Records also document scheduling of facilities and ridealongs. Records are forms, correspondence, calendars, etc. Examples of records include ridealong agreements and use of Fire Bureau facilities.

Record Copy? Yes

RETENTION: 6 years after expiration of agreement.

Series is used to document planning and implementation of Community Emergency Services. The concept of Community Emergency Services is similar to the Community Policing Program. Records include background information, working documents, action plans, correspondence, resource maps, etc.

Record Copy? Yes

RETENTION: Permanent - All policy documents; 5 years - all other records.

Series is used to document payments made through the master lease program. Records include payment and source documentation used for the purchase of equipment through the master lease program.

Record Copy? No
Where? Office of Management & Finance

RETENTION: 3 years after expiration of lease.