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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Fire, Rescue & Emergency Services
5013 INFORMATION SERVICES

5013-01 INCIDENT DATABASE

Series is created to gather information about specific incidents to which the Fire Bureau has responded. Series is used to build relational data and to support follow-up and investigation of the incident. Record is a database that contains information about the incident, copy of the fire report filed with the state, investigation information, responder information, causality information, and pre-hospital care information.
Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? No
Where? State Fire Marshal Reports
RETENTION: Until superseded

5013-02 BUILDINGS DATABASE

Series is created to gather information about buildings and structures within the city. Series is used to build relational data and to support functions of the MDTs (Mobile Data Terminals). Record is a database that contains information about the address of the structure, specific information about the building, occupant information, permit information, inspection histories, hydrant information, pre-fire survey information, hazmat information, etc.
Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? No
Where? Office of Origin
RETENTION: Until superseded

5013-03 EMPLOYEE DATABASE

Series is created to gather information about the Fire Bureau employees. Series is used to build relational data and to support functions of personnel management. Records is a database that contains information about the employee, training, clothing issued, call shifts worked, daily work schedules, vacation, immunization, certifications, transfers, injuries, etc.
Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? No
Where? Personnel File
RETENTION: Until superseded

5013-04 INVENTORY DATABASE

Series is created to gather information about equipment inventories. Series is used to build relational data and to support functions of the inventory and status of equipment owned by the bureau. Record is a database that contains information about the inventory and inspection of apparatus, hose, hydrants, ladders, computer hardware and software, clothing issued, etc.
Record Copy? No
Where? Logistics
RETENTION: Until superseded

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

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