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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Fire, Rescue & Emergency Services
5011 FIRE MARSHAL -PERMIT RECORDS

5011-01 FIRE BUREAU PERMIT RECORDS - TEMPORARY USE

Series is used to document permits as required by the Fire Bureau per City and State Fire Codes. Series is created to document legal conditions of use within City limits. Records include permittee information such as name, address, etc. Records include location for use, type of use allowed, conditions, agreements, insurance information, permit number, state permit number ) if required), fee, etc. Examples of permits include retail fireworks permits, firework display permits, vending permits for using liquid fuels, blasting permits, public assembly permits, etc.
Record Copy? Yes
RETENTION: 2 years after expiration

5011-02 FIRE BUREAU PERMIT RECORDS - INSTALLMENT PERMITS

Permits are issued to document installation and removal of fire or storage systems. Permit contains location, name installer/contractor, date, etc. Permit may include plans, correspondence, calculations, tests, legal and financial documents, etc. Examples of permits issued include sprinkler, alarm, fixed fire, and storage tanks. Series includes Certificate of Fitness.
Record Copy? Yes
RETENTION: Permanent. Paper copy may be destroyed after it has been microfilmed.

5011-03 TANK CARDS

Series is used to document the location of fuel storage tanks. Records include location, contractor, permit number, work done, etc. Some records may include site plans, schematics and other drawings. Series may include plans and locations for other special hazards.
Record Copy? Yes
RETENTION: 5 years

5011-04 CERTIFICATE OF FITNESS TESTING RECORDS

Series is created to document individual tests for certification for installing fire systems. Series is created to test individuals who seek certification for Installation Permits. Record includes name of person, copies of questions asked, test results, etc. Examples include tests given for fire extinguishers, fixed systems, sprinklers, underground, clean agent systems, hood and vents, and other similar tests.
Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? Yes
RETENTION: 6 months

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

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