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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Management & Finance
9300 Urban Services

9301-01 URBAN SERVICES ANNEXATION CASE RECORDS

Series is used to document specific annexation projects. Record is the case file maintained by name of area to be annexed into the city. Record includes copies of meeting notices, copies of legal metes and bounds describing annexed area, map of annexed area, survey results of voter's attitudes on annexation, correspondence, copies of council packets, service cost analysis, and Boundary Commission reports.
Record Copy? Yes
RETENTION: Permanent

9301-02 URBAN SERVICES DELIVERY RECORDS

Records series is maintained to gather information concerning the provision of services to newly annexed or soon-to-be annexed areas. Series includes histories of problems in delivering urban services in other locals, city agencies' responses to citizens requesting action, maps of areas soon to be annexed, copies of ordinances and resolutions, and neighborhood needs studies.
Record Copy? No
Where? Most records are available elsewhere
RETENTION: 3 years

9301-03 URBAN SERVICES BACKGROUND/WORKING RECORDS

Series is maintained as background information, lists, memos, and correspondence relating to specific areas and is used to create intent areas for annexation. Records include working lists of proposed annexations, maps, memos, correspondence, and reference material from other jurisdictions.
Record Copy? Yes
RETENTION: 3 years

9301-04 ANNEXATION MAPS

Series is used to document city boundaries and annexations of properties into the city. Records are maps of the city (usually small scale) that show information such as city boundaries, annexation areas, annexation date, annexation number, etc.
Record Copy? Yes
RETENTION: Retain as needed. Destruction of material is subject to archival review.

9301-05 ANNEXATION LOGS

Series is used to index, track, and log annexation case files. Record consists of case number, name Boundary Commission approval number, method of annexation, action taken, status of annexation, quarter section map numbers, vicinity of annexation and other notes added by annexation staff.
Record Copy? Yes
RETENTION: Until superseded

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

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