9403‑02 WG, Asset Management System (SYNERGEN/SPL)
Series consists of records related to the procurement, inventory, maintenance and management of assets used in the operation of wastewater pump stations, treatment plants and other facilities and properties. Records include asset inventories and specifications, preventative maintenance procedures, work requests, maintenance activity descriptions, inventory transactions, purchasing/procurement transactions, labor costs, timekeeping & employee leave request records, OR-OSHA compliance work orders, standard operating procedures, and other associated data. These records are maintained electronically in the Synergen/SPL Asset Management System.
Confidential? No Vital Record? Yes
Record Copy? Yes
RETENTION: 5 years after disposal, sale or replacement of equipment or asset.
Authority: OAR 166-200-0110 (7); 166-200-0050(19); 166-200-0110 (5); 166-200-0010(29); 166-200-0010(30); 29 CFR 1910.119 (e) (7)
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9403‑03 WG, Call Out Scheduling Reports
Series is used to document the names of employees scheduled to work in an emergency maintenance situation. Record is a computer generated rotation list that includes date, name, telephone numbers and other related data.
Confidential? No Vital Record? No
Record Copy? Yes
RETENTION: 2 years
Authority: OAR 166-200-0010(34)
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9403‑05 WG, Precursor Purchase Approval Records
Series is used to document the approval to purchase hazardous materials and other materials that require tracking. Records include vendor agreements for conditions of acceptance for precursor materials, toxic reduction pre-approval forms, pre-approval forms for materials that require a Manufacture's Safety Data Sheet (MSDS) and other related data.
Confidential? No Vital Record? No
Record Copy? No Where? Bureau of Purchases
RETENTION: 3 years or length of purchasing agreement, whichever is longer
Authority: N/A (not record copy)
