POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Environmental Services
9403 Wastewater Group - Maintenance Support

9403‑02    WG, Asset Management System (SYNERGEN/SPL)    
Series consists of records related to the procurement, inventory, maintenance and management of assets used in the operation of wastewater pump stations, treatment plants and other facilities and properties. Records include asset inventories and specifications, preventative maintenance procedures, work requests, maintenance activity descriptions, inventory transactions, purchasing/procurement transactions, labor costs, timekeeping & employee leave request records, OR-OSHA compliance work orders, standard operating procedures, and other associated data.  These records are maintained electronically in the Synergen/SPL Asset Management System.
Confidential?  No                     Vital Record?  Yes
Record Copy?  Yes                 
RETENTION:  5 years after disposal, sale or replacement of equipment or asset.
Authority: OAR 166-200-0110 (7); 166-200-0050(19); 166-200-0110 (5); 166-200-0010(29); 166-200-0010(30); 29 CFR 1910.119 (e) (7)
9403‑03    WG, Call Out Scheduling Reports   
Series is used to document the names of employees scheduled to work in an emergency maintenance situation.  Record is a computer generated rotation list that includes date, name, telephone numbers and other related data.
Confidential?  No                     Vital Record?  No
Record Copy?  Yes                 
RETENTION:  2 years 
Authority: OAR 166-200-0010(34)
9403‑05    WG, Precursor Purchase Approval Records 
Series is used to document the approval to purchase hazardous materials and other materials that require tracking.  Records include vendor agreements for conditions of acceptance for precursor materials, toxic reduction pre-approval forms, pre-approval forms for materials that require a Manufacture's Safety Data Sheet (MSDS) and other related data.
Confidential?  No                     Vital Record? No
Record Copy?  No                    Where?  Bureau of Purchases
RETENTION:  3 years or length of purchasing agreement, whichever is longer
Authority:  N/A (not record copy)

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)


Table of Contents
8801 Customer Services
8802 Environmental Compliance
8803 Solid Waste & Recycling
8804 Wastewater Group - Engineering Support
8805 Development Assistance
8806 Engineering / Projects
8807 Wastewater Group - Maintenance Engineering
8808 Public Involvement
8809 Material Testing Lab
8810 Mid County Office
8811 Source Control
8812 Spill Protection and Response
8813 Environmental Monitoring / Investigations
8814 Hazardous Site Management
8815 Pollution Control Lab
8816 Surfacewater Management
8817 Modeling
8818 Data Acquistions
8819 Downspout Disconnection
8820 Financial Planning
8821 Administration
8822 Communications
8823 Information Services
8824 MWESB (Minority, Women, Emerging Small Business)
8825 - Watershed Services
9401 Wastewater Group - Operations
9402 Wastewater Group - Maintenance
9403 Wastewater Group - Maintenance Support
9404 Wastewater Group - Biosolids & Residuals Management
9406 Wastewater Group - Safety
9407 Wastewater Group - Facilities Management
9408 Wastewater Group - Regulatory Compliance
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