Series is used to record who enters each station and why they are there.  Each pump station maintains a separate log.  Record includes date, name, purpose, time in and other related data.

 

Confidential?  No                     Vital Record?  No

Record Copy?  Yes                 

 

RETENTION:  5 years                        

 

Authority: OAR 166-200-0120(11)

 

  

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Series is used to track vibration readings on equipment and machinery.  The vibration reading indicates the condition and/or need for maintenance on the machinery.  Record includes date, vibration reading, equipment information, previous readings, graphs, etc. 

 

Confidential?  No                     Vital Record?  No

Record Copy?  Yes                 

 

RETENTION: Life of equipment or total rebuild                      

 

Authority: OAR 166-200-0120(3)

 

  

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9402‑07    WG, Hot Work/Confined Space Permits

 

Series is used to guarantee that procedures, required by OR-OSHA, are followed with regard to doing mechanical, electrical, welding or other work in confined spaces.  Record is a permit sheet with job worked, name, time and other related data.  (Individual employee hazardous exposure records are maintained separately in the employee medical file.)

 

Confidential?  No                     Vital Record? No

Record Copy?  Yes                 

 

RETENTION:  1 year after expiration  

 

Authority: 29 CFR 1910.146 (d) (6); OR-OSHA 437 2:J 1910.146

 

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Series is used to document annual tests and maintenance of backflow prevention systems, as required by NPDES.  Record is a report documenting tests of backflow prevention devices at the treatment plant.  Information contained is name of agency, address, device make, model, size, tester and other related data.

 

Confidential?  No                     Vital Record?  No

Record Copy? No                     Where?  Water Bureau (9605-01)   

 

RETENTION:  5 years

 

Authority: OAR 166-200-0120(2)

 

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Series is used to document compliance with State (OR-OSHA) safety regulations with regard to fixed measuring equipment that uses radioactive material.  Records include correspondence, guidelines and other related material.  Information includes unit location and size, fee rates, rules and regulations and other related data.

 

Confidential?  No                     Vital Record?  No

Record Copy?  Yes                 

 

RETENTION:  Permanent 

 

Authority: 29 CFR 1910.1020

 

 

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Series is used to track trends in power usage for facilities and equipment.  Series is created to show actual power usage.  Records are copies of utility bills, spreadsheets and other related data.

 

Confidential?  No                     Vital Record? No

Record Copy?  No                    Where? OMF

 

RETENTION:  6 months

 

Authority: N/A (not record copy)