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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Environmental Services
8824 MWESB (Minority, Women, Emerging Small Business)

8824-01 MINORITY, WOMEN, EMERGING SMALL BUSINESSES (MWESB) PROJECT RECORDS

Series tracks specific vendors on a particular project. Series is created to track minority participation on the individual phases of each project. Records includes information on the project, vendors, services, pre-bid records, requests for proposals (RFP), amount paid, status and other related data.
Record Copy? Yes
RETENTION: Project completion plus 2 years.

8824-02 MINORITY, WOMEN, EMERGING SMALL BUSINESSES (MWESB) QUESTIONNAIRES AND SURVEYS

Series is created to build the reference and company portfolios. Series is used to extend outreach program and gather general reference data. Record includes name, address, specialization, licensing information, services provided, etc. Information may include summary data gathered from multiple questionnaires and surveys.
Record Copy? Yes
RETENTION: Until superseded

8824-03 MINORITY, WOMEN, EMERGING SMALL BUSINESS (MWESB) PRE-QUALIFICATION (COMPANY PORTFOLIO) RECORDS

Series is created to introduce and track firms that are qualified to do business as MWESBs for bureau projects. Series is used mainly as a reference tool and provides specific detail on each business. Records include correspondence, portfolios, brochures, questionnaires, licensing information and other related data collected by bureau staff.
Record Copy? Yes
RETENTION: Retain as needed.

8824-04 MINORITY, WOMEN, EMERGING SMALL BUSINESSES (MWESB) WORK PLANS

Series is created to document how work on bureau projects is to be done to include minority, women and emerging small business (MWESB) participation. Series is used in planning stages to ensure that minorities are involved in projects. Records include work plans on MWESB involvement. Records include scope of project, type of project, recruitment of minorities, etc.
Record Copy? Yes
RETENTION: Completion of project.

8824-05 UTILIZATION/PARTICIPATION DATABASE

Series is used to track participation of minority firms on various bureau projects and programs. Series is created in response to program/city mandate of minority participation in Bureau of Environmental Services (BES) programs. Information includes vendor name, address, phone number and contact, type of service, award amount, amount paid, date of invoicing, and other related data.
Record Copy? Yes
RETENTION: Until superseded

8824-06 UTILIZATION/PARTICIPATION REPORTS

Series is created to summarize and distribute data from the utilization/participation database. Series is used to provide a progress report and document area of need/successes involving Minority, Women, Emerging Small Businesses (MWESB). Reports contain information on the vendor, projects, awards, invoicing and payments.
Record Copy? Yes
RETENTION: Duration of project plus two years- year end report; 1 year- monthly and quarterly reports.

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

Table of Contents
8801 Customer Services
8802 Environmental Compliance
8803 Solid Waste & Recycling
8805 Development Assistance
8806 Engineering / Projects
8807 Wastewater Group - Maintenance Engineering
8808 Public Involvement
8809 Material Testing Lab
8810 Mid County Office
8811 Source Control
8812 Spill Protection and Response
8813 Environmental Monitoring / Investigations
8814 Hazardous Site Management
8815 Pollution Control Lab
8816 Surfacewater Management
8817 Modeling
8818 Data Acquistions
8819 Downspout Disconnection
8820 Financial Planning
8821 Administration
8822 Communications
8823 Information Services
8824 MWESB (Minority, Women, Emerging Small Business)
8825 - Watershed Services
9401 Wastewater Group - Operations
9402 Wastewater Group - Maintenance
9403 Wastewater Group - Maintenance Support
9404 Wastewater Group - Biosolids & Residuals Management
9406 Wastewater Group - Safety
9407 Wastewater Group - Facilities Management
9408 Wastewater Group - Regulatory Compliance
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