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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Environmental Services
8822 Communications

8822-01 PUBLIC OPINION POLLS

Series is created to track the opinions of the public on programs and other issues that effect the Bureau of Environmental Services. Records contain public opinion polls, focus groups, interviews, results, questions, comments and other data gathered to ascertain public opinion.
Record Copy? Yes
RETENTION: 10 years. Keep other copies 5 years or as needed.

8822-02 MEDIA/PUBLICATIONS PROJECT RECORDS

Series is created at the request of bureau divisions to develop and produce publication pieces and collateral. Series is used to disburse information regarding sewer programs and environmental issues. Records include pamphlets, brochures, bill inserts, posters, direct mail pieces and other material developed to document sewer and environmental issues. Series includes special projects and promotional material such as T-shirts, buttons, hats, magnets, billboards, bus boards and signs, and other similar material.
Record Copy? Yes
RETENTION: Permanent- final printed copy (8 ½' x 11"); retain as needed- all drafts other material.

8822-03 MEDIA PROJECT RECORDS - GRAPHICS

Records contain original art work and graphics that are created as part of the media project records. Series is used to produce the project records or may be used as a production mockup of a specific project. Records contain production material used to produce brochures, posters, billboards, bus signs, magnets, banners, T-shirts, etc. Series may contain the camera ready copy, proof documents, original art work, oversized documents and material and other information from publications that are likely to be reproduced.
Record Copy? Yes
RETENTION: 10 years

8822-04 MEDIA PROJECT INDEX

Series is created to log media jobs and assign job numbers for the various projects. Series is used as a reference to locate previous jobs. Index includes job number, job title, contact person, center code, due date, bureau section, and other related data.
Record Copy? Yes
RETENTION: Permanent

8822-05 MEDIA WORK ORDERS/SERVICE REQUESTS

Series is used to request that Communications Division undertake a specific project. Series is also used as a quick reference to some of the general information about the job. Record includes work group, contact person, project title, brief description of project, center code, date, due date, who assigned to within communications, and other related data. Records may also include copies of printing orders, cost estimates, Bureau of General Services requests, and other similar documents.
Record Copy? Yes
RETENTION: 3 years

8822-06 PROMOTIONAL MATERIAL SALES RECORDS

Series is created to document items sold by the bureau that have the Bureau of Environmental Services (BES) logo or that have been produces as part of a special project. Records include order forms, sales records and receipts for T-shirts, mugs, hats, and other promotional items sold to bureau employees and the public.
Record Copy? Yes
RETENTION: 2 years

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

Table of Contents
8801 Customer Services
8802 Environmental Compliance
8803 Solid Waste & Recycling
8804 Wastewater Group - Engineering Support
8805 Development Assistance
8806 Engineering / Projects
8807 Wastewater Group - Maintenance Engineering
8808 Public Involvement
8809 Material Testing Lab
8810 Mid County Office
8811 Source Control
8812 Spill Protection and Response
8813 Environmental Monitoring / Investigations
8814 Hazardous Site Management
8815 Pollution Control Lab
8816 Surfacewater Management
8817 Modeling
8818 Data Acquistions
8819 Downspout Disconnection
8820 Financial Planning
8821 Administration
8822 Communications
8823 Information Services
8824 MWESB (Minority, Women, Emerging Small Business)
8825 - Watershed Services
9401 Wastewater Group - Operations
9402 Wastewater Group - Maintenance
9403 Wastewater Group - Maintenance Support
9404 Wastewater Group - Biosolids & Residuals Management
9406 Wastewater Group - Safety
9407 Wastewater Group - Facilities Management
9408 Wastewater Group - Regulatory Compliance
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