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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Environmental Services
8814 Hazardous Site Management

8814-01 ENVIRONMENTAL CLEAN UP AND REMEDIATION RECORDS-CORE PROJECT RECORDS

Series is created to document the clean up and remediation efforts on sites identifies as environmental hazards. Series is used to document specific actions taken to mitigate or cleanup the hazard. Clean up is identified as action that removes or neutralizes the hazard. Remediation includes the site management plan for environmental containment of the hazard. Environmental remediation includes project maintenance and monitoring. Records include correspondence, memos, reports, regulatory records, consultant records, design records, monitoring records, stipulations, order of consent, legal records, confirming investigation, environmental site assessment (ESA), remedial investigation feasibility study (RIFS), remediation action plan (RA), maintenance and monitoring plan, project closure notice (notice of remedial action or no further action (NFA) and other related records.
Record Copy? Yes
RETENTION: Permanent

8814-02 ENVIRONMENTAL CLEANUP AND REMEDIATION RECORDS-LEGAL RECORDS

Series is created to document and track legal aspects of projects to clean up and remediate sites identified as environmental hazards. Series is used to document specific legislative and legal actions taken to mitigate or clean up the hazard. Clean up is identified as action that removes or neutralizes the hazard. Remediation includes the plan for environmental containment of the hazard. Environmental remediation includes project maintenance and monitoring. Records include copies of correspondence, memos, legal opinions, resolutions, ordinances, agreements, contracts, interagency agreements, memos of understanding, regulatory requirements and other records that are used to implement an environmental hazards project. Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? No
Where? Creating Office
RETENTION: Retain as needed. Incorporate unique and record copy material into Core Project Records (8806-01).

8814-03 ENVIRONMENTAL CLEANUP AND REMEDIATION RECORDS-FINANCIAL RECORDS

Series is created to document financial aspects of projects to clean up and remediate sites identified as environmental hazards. Series is used to document specific financial actions taken to mitigate or clean up the hazard. Clean up is identified as action that removes or neutralizes the hazard. Remediation includes the plan for environmental containment of the hazard. Environmental remediation includes project maintenance and monitoring. Records include correspondence, memos, financial reports, spreadsheets, budgetary information, invoices, billing statements and other related documents.
Record Copy? No
Where? Office of Management & Finance
RETENTION: 10 years after closure of project. Written approval may be needed from EPA before destroying records if CERCLA funds have been used.

8814-04 HAZARDOUS SITE INVESTIGATION RECORDS

Series is created to document investigations of sites that have potential environmental hazards. Series is used to check and verify findings at specific sites. Records may include agreements, consults reports, photos, database searches, environmental investigations, maps, site plans, interviews with occupants of property, correspondence, memos, lab and analytical data, appraisal, legal documents and other related records. Series includes investigations undertaken for city owned sites, sites the city is interested in purchasing and investigations undertaken for other city bureaus and agencies.
Record Copy? Yes
RETENTION: Until superseded or 5 years, whichever is longer.

8814-05 SOIL DISPOSAL RECORDS

Series is created to document sampling, remediation and disposal of contaminated soil. Series is used to show actions taken to dispose of contaminated soil and are similar to project development records. Record include sampling information, findings, remediation plan and efforts, disposal documents, correspondence, reports, etc.
Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? Yes
RETENTION: Permanent. Unique and records copy material maybe incorporated into Core Project Records (8806-01).

8814-06 LANDFILL CLOSURE RECORDS

Series is used to document the closure of the St. John's Landfill and the development of the Smith and Bybee Lake plans. Series was created to document the City plan to permanently close the landfill and transfer ownership of the property to Metro. Records may include agreements, consults reports, photos, plans, meeting records, public involvement and other related records that document the closure of the landfill and the transfer of real property.
Record Copy? Yes
RETENTION: Permanent. Transfer material to archives for further appraisal and evaluation.

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

Table of Contents
8801 Customer Services
8802 Environmental Compliance
8803 Solid Waste & Recycling
8805 Development Assistance
8806 Engineering / Projects
8807 Wastewater Group - Maintenance Engineering
8808 Public Involvement
8809 Material Testing Lab
8810 Mid County Office
8811 Source Control
8812 Spill Protection and Response
8813 Environmental Monitoring / Investigations
8814 Hazardous Site Management
8815 Pollution Control Lab
8816 Surfacewater Management
8817 Modeling
8818 Data Acquistions
8819 Downspout Disconnection
8820 Financial Planning
8821 Administration
8822 Communications
8823 Information Services
8824 MWESB (Minority, Women, Emerging Small Business)
8825 - Watershed Services
9401 Wastewater Group - Operations
9402 Wastewater Group - Maintenance
9403 Wastewater Group - Maintenance Support
9404 Wastewater Group - Biosolids & Residuals Management
9406 Wastewater Group - Safety
9407 Wastewater Group - Facilities Management
9408 Wastewater Group - Regulatory Compliance
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