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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Environmental Services
8810 Mid County Office

8810-01 SEWER SAFETY NET PROGRAM RECORDS

Series is used to maintain records on loans made to individuals to cover the cost of the sewer hook up. Records include loan application, loan agreements and supportive loan information. Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? Yes
RETENTION: 3 years after loan payoff

8810-02 SAFETY NET DATABASE

Series is used as an index to the safety net loan records and to reconcile information with Assessments and Liens Division of the Auditor's Office. Record includes loan information, income level of borrower, borrower's age, loan end date, household size, sewer connection information and name of project.
Record Copy? Yes
RETENTION: Until superseded

8810-03 SEWER CONNECTIONS DATABASE

Series is used to document properties and sewer connection information. Series is created to document when a connection was made or deferral information. Record includes ownership data, legal description of property, property address, connect date, deferral information (if any), and other information about connection. SEWPER is a view of this database.
Record Copy? Yes
RETENTION: Until superseded

8810-04 CUSTOMER CONCERNS TRACKING SYSTEM (CCTS) RECORDS

Series is used to track customer concerns about issues related to the Mid County Sewer Project. Series is created to assure that customer concerns are addressed. Records include copies of correspondence, investigations, field reports, maps, etc. Records may include concerns about financing, construction or connections.
Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
Record Copy? Yes
RETENTION: Payoff of all loans plus 3 years. Last loan is scheduled to be paid off in 2025.

8810-05 WINDOW OF SAVINGS PROGRAM RECORDS

Series is used to document that mailings during the Window of Savings period (June 1992-December 1993) were sent to property owners. Series is created to assure that property owners qualified for the Window of Savings program. Records include copies of mailings, copies of returned mail, certified mail receipts, statements of eligibility and other related records.
Record Copy? Yes
RETENTION: 3 years after all payments have been made. Last payments scheduled to be made in 2025.

8810-06 PRIVATE PLUMBING LOAN PROGRAM RECORDS

Series is created to document loans to pay for private plumbing costs associated with sewer connection. Records include loan data, qualifying information, title searches, correspondence, fund release authorizations and other related data.
Record Copy? Yes
RETENTION: 15 years

8810-07 CONNECTION ENFORCEMENT RECORDS

Series is created to document activity taken to show mandatory sewer connection. Series is used to track efforts to ensure that property owner receives due process as defined in City Code 17.33. Records may include posting notices, correspondence, legal documents, code hearings records, court records, financial account information, enforcement costs, penalties and fines, etc.
Record Copy? Yes
RETENTION: Lien payoff plus 6 years.

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

Table of Contents
8801 Customer Services
8802 Environmental Compliance
8803 Solid Waste & Recycling
8805 Development Assistance
8806 Engineering / Projects
8807 Wastewater Group - Maintenance Engineering
8808 Public Involvement
8809 Material Testing Lab
8810 Mid County Office
8811 Source Control
8812 Spill Protection and Response
8813 Environmental Monitoring / Investigations
8814 Hazardous Site Management
8815 Pollution Control Lab
8816 Surfacewater Management
8817 Modeling
8818 Data Acquistions
8819 Downspout Disconnection
8820 Financial Planning
8821 Administration
8822 Communications
8823 Information Services
8824 MWESB (Minority, Women, Emerging Small Business)
8825 - Watershed Services
9401 Wastewater Group - Operations
9402 Wastewater Group - Maintenance
9403 Wastewater Group - Maintenance Support
9404 Wastewater Group - Biosolids & Residuals Management
9406 Wastewater Group - Safety
9407 Wastewater Group - Facilities Management
9408 Wastewater Group - Regulatory Compliance
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