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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Environmental Services
8808 Public Involvement

8808-01 PROJECT RECORDS

Series is created as an aspect of major design or construction. Series is used to document public input and communications with engineering/design team and Bureau employees. Series documents information about projects that are available to the general public. Records include copies of brochures, reports, public meeting notices, correspondence and other related documents.
Record Copy? Yes
RETENTION: Permanent. Information should be incorporated into the Engineering Project Record (8806-01).

8808-02 COMMUNITY OUTREACH RECORDS

Series documents a cooperative program (intergovernmental, private industry and citizens) to develop and respond to environmental problems and concerns. Series is used to document a cooperative effort to alleviate problems before they occur and to turn the lead efforts over to private citizens. Records may include copies of agreements, memos of understandings (MOUs), certifications, correspondence, meeting records, and other records used to document exploration and response to issues. Examples of outreach programs include stewardship programs, watershed committees, pollution prevention outreach (P20), naturescaping, etc.
Record Copy? Yes
RETENTION: Permanent

8808-03 VALUES/PUBLIC INPUT RECORDS

Series is created to give staff an understanding on how the public might react to projects initiated by the Bureau. Series is used to formulate the design and planning of a project and is also used to incorporate community values into the project. Records include lists of likes and dislikes, value statements, goals, missions, and other records created to indicate how the community feels about a project. Records may contain meeting records, correspondence, facilitator's records, presentations, etc.
Record Copy? Yes
RETENTION: 5 years after completion.

8808-04 CONCEPT PLANNING RECORDS

Series is used to incorporate community values into the design and planning of a project. Series is created to ensure that the Bureau understands values/goals identified in the stages of public involvement. Series is used for feedback and to help determine the final project design. Records include drawings, preliminary project information, design criteria, alternate designs, etc.
Record Copy? Yes
RETENTION: 5 years after completion.

8808-05 TASK FORCE RECORDS

Series is created as part of the public involvement process. Series is created to document meetings of citizens and the bureau about specific projects. Records include agendas, notices, minutes, handouts, summaries, etc.
Record Copy? Yes
RETENTION: Permanent

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

Table of Contents
8801 Customer Services
8802 Environmental Compliance
8803 Solid Waste & Recycling
8804 Wastewater Group - Engineering Support
8805 Development Assistance
8806 Engineering / Projects
8807 Wastewater Group - Maintenance Engineering
8808 Public Involvement
8809 Material Testing Lab
8810 Mid County Office
8811 Source Control
8812 Spill Protection and Response
8813 Environmental Monitoring / Investigations
8814 Hazardous Site Management
8815 Pollution Control Lab
8816 Surfacewater Management
8817 Modeling
8818 Data Acquistions
8819 Downspout Disconnection
8820 Financial Planning
8821 Administration
8822 Communications
8823 Information Services
8824 MWESB (Minority, Women, Emerging Small Business)
9401 Wastewater Group - Operations
9402 Wastewater Group - Maintenance
9403 Wastewater Group - Maintenance Support
9404 Wastewater Group - Biosolids & Residuals Management
9406 Wastewater Group - Safety
9407 Wastewater Group - Facilities Management
9408 Wastewater Group - Regulatory Compliance
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