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2208 Special Inspections

2208-01   SPECIAL INSPECTION JOB RECORDS
Series contains current information pertaining to building projects in progress.  Series is used to document special inspections.  Records include inspections and test results.  Examples include reports on welding, soils, concrete, etc.
 
Record Copy?  Yes
Vital Record?    No
Confidential?    No
 
RETENTION:       2 years
 
AUTHORITY:      OAR 166-200-0025(4)
 
2208-02  SPECIAL INSPECTION FINAL SUMMARY REPORTS
Series contains final summary of all special inspection results, including certificates of compliance from fabricators.
 
Record Copy?  Yes
Vital Record?    No
Confidential?    No
 
RETENTION:       Permanent
 
AUTHORITY:      OAR 166-200-0025(4)
 
 
2208-03     CERTIFIED SPECIAL INSPECTOR RECORDS – INDIVIDUAL RESULTS, CERTIFICATIONS AND RENEWALS
Records document non-City employees who have been certified by the City to perform special inspections.  Records include individual test applications, results and list of certifications issued. Also includes certification renewal records.
 
Record Copy?  Yes 
Vital Record?    No
Confidential?    ConsultCity Attorney
 
RETENTION:       6 years after certification expired, revoked or denied
 
AUTHORITY:      State Special Schedule # 2005-0005/004 (Expires August 2010)
 
 
2208-04    CERTIFIED SPECIAL INSPECTOR RECORDS – EXAMINATION DEVELOPMENT AND ADMINISTRATION
Records include examinations, materials used to develop questions, and information on when and how test is administered.
 
Record Copy?  Yes 
Vital Record?    No
Confidential?    No
 
RETENTION:       10 years
 
AUTHORITY:      OAR 166-200-0090 (18); (19)
 
 
Series consists of records created during the BDS certification process for: approved fabricators of structural steel, precast/prestressed concrete and precast masonry; and for approved testing agencies engaged in the inspection and testing of concrete, steel, masonry, and other structural systems or critical building components.
 
Record Copy?  Yes 
Vital Record?    No
Confidential?    No
 
RETENTION:       (A) Records submitted by the applicant and created by BDS in the certification process: Permanent                        
                          (B) Fabricator quality systems manuals: until superseded or obsolete.
 
 
AUTHORITY:      State Special Schedule # 2005-0005/002 (expires August 2010)

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

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