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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Development Services
2203 Plan Review

2203-03   FLOOD PLAIN RECORDS  
Series is used to answer questions and to develop Flood Plain Policy.  Records include elevation certificates, correspondence, background information, maps, plans, reports, map changes, LOMA’s, etc.
 
Record Copy?  Yes
Vital Record?    No
Confidential?    No
 
RETENTION:       Permanent
 
AUTHORITY:      OAR 166-200-0095(1)
 
 
2203-05         GEO-TECHNICAL REPORTS/ SOIL REPORTS
Series is created to provide an easily accessible history relating to soil findings.  Reports are submitted, when necessary, as part of the permit application.  Series is used to document the soil findings, decisions and other background information relating land use.  Records may include soil reports, geo-technical reports and findings, maps, inspections, photographs, plans, technical reports, notes, memos, correspondence, opinions, assessments, surveys, foundation investigations, hearings and appeal information and other similar records. 
 
Record Copy?  Yes
Vital Record?    No
Confidential?    No
 
RETENTION:       Permanent
 
AUTHORITY:      State Special Schedule # 2005-0005/005 
 
2203-10    PHASED IMPROVEMENT RECORDS/LONG TERM AGREEMENTS 
Series is created to document agreements with property owners regarding development review requirements.  Records are used as a reference of agreements between BDS and the property owner to establish a plan to install or correct improvement per city Code.  Records may include agreements, correspondence, plans, photos and other similar records.  Examples of records include FM 41, seismic improvements, ADA , FEMA 178 studies, life safety issues/ deficiencies and other similar agreements.
 
Record Copy?  Yes
Vital Record?    No
Confidential?    No
 
RETENTION:      6 years after expiration
 
AUTHORITY:      OAR 166-200-0135(4)

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

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