Series is created to document City’s actions on code violation complaints filed by City staff, and appeals by citizens of actions by the City.  Record includes code violation complaints, citizen appeals, hearing notices, Findings and Orders, correspondence, exhibits submitted by the parties, indexes, etc.

 

Confidential?        No

Vital Record?        No

Record Copy?       Yes

 

RETENTION:   (A) Hearings Officer Orders: Permanent; (B) Other records: 10 years after case closed, dismissed, or date of last action

 

AUTHORITY:   OAR 166-200-0075 (1); 166-200-0075 (12); 166-200-0075 (16);

166-200-0025(3)

 

 

Series is created to document City’s actions on citizen appeals of towing actions.  Record includes requests for hearing, Findings and Orders, correspondence, receipts, tow reports by City staff, etc.

 

Confidential?        No

Vital Record?        No

Record Copy?       Yes

 

RETENTION:  5 years after case closed, dismissed, or date of last action

 

AUTHORITY:      OAR 166-200-0075 (12); 166-200-0075 (16)

 

Series is used to document oral testimony and discussions at hearings.  Series is used to provide back-up documentation during the decision making process.  Record consists of audio tapes of land use, code violation, appeal, and tow hearings.

 

Confidential?        No

Vital Record?        No

Record Copy?       Yes

 

RETENTION:  1 year after case closed, dismissed or date of last action

 

AUTHORITY:  OAR 166-200-0010 (9)

 

Determinations of the Hearings Officer as to whether probable cause existed for the issuance to an individual of a Notice of Exclusion from a designated City of Portland Drug-Free or Prostitution-Free Zone.  Determination is based on a review of Police Bureau case information and includes findings of fact and conclusions of law.  Record is created to ensure that the issuance of the order did not violate the civil rights of the recipient.

 

Confidential?        No

Vital Record?        No

Record Copy?       Yes

 

RETENTION:   5 years after case closed, dismissed or date of last action

 

AUTHORITY:    OAR 166-200-0075(1); 166-200-0075(12)