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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules City Auditor
2008 Elections

2008-01 CANDIDATE FILING RECORDS

Series is required by Charter, Chapter 3, as proof of declaration and acceptance of nomination for those running for City office. Series includes official withdrawal statements, if pertinent. Series includes candidate's name, address, position sought and other related information. 

 

Confidential? No

Vital Record? No

Record Copy? Yes 

 

RETENTION: 6 years Subject to archival review prior to destruction.   

 

AUTHORITY: OAR 166-200-0130(3) 

2008-02 (A) ELECTIONS COMMITTEE ORGANIZATION REPORTS - STATEMENT OF ORGANIZATION

Statement of organization of campaign committees for candidates or issues  in City Elections. Series is used to track campaign committees for city offices  and issues. Records include completed state election forms which authorize the  formation of candidate, measure and other political action committees. 

 

Confidential? No

Vital Record? Yes

Record Copy? Yes 

 

RETENTION: Permanent 

 

AUTHORITY: OAR 166-200-0130(2) 

2008-02 (B) ELECTIONS COMMITTEE ORGANIZATION REPORTS - OTHER RECORDS

Other records (besides statements of organization) related to campaign committees for candidates or issues  in City Elections. Series is used to track campaign committees for city offices  and issues. Records include completed state election forms which authorize the  formation of candidate, measure and other political action committees. 

 

Confidential? No

Vital Record? No

Record Copy? Yes 

 

RETENTION: 6 years 

 

AUTHORITY: OAR 166-200-0130(2) 

2008-03 (A) ELECTIONS CONTRIBUTION & EXPENDITURE (C&E) REPORTS - STATEMENTS OF ORGANIZATION

Series is the official statement of organization of campaign and expenditures as required by ORS  260.

 

Confidential? No

Vital Record? Yes

Record Copy? Yes 

 

RETENTION: Permanent 

 

AUTHORITY: OAR 166-200-0130(2) 

2008-03 (B) ELECTIONS CONTRIBUTION & EXPENDITURE (C&E) REPORTS

Series is the official report of campaign and expenditures as required by ORS  260. Series includes detailed financial reports showing all monies collected and sent by each political committee for City of Portland candidates and measures. 

 

Confidential? No

Vital Record? No

Record Copy? Yes 

 

RETENTION: 6 years after account closed 

 

AUTHORITY: OAR 166-200-0130(2) 

2008-04 ABSTRACT OF VOTES

Series is the official notification by the Counties (Multnomah, Clackamas, Washington) certifying votes cast for each candidate, issue, or measure. Series is the official tally of votes cast in Portland City elections and held in perpetuity because City boundaries do not coincide with County lines. 

 

Confidential? No

Vital Record? Yes

Record Copy? Yes 

 

RETENTION: Permanent 

 

AUTHORITY: OAR 166-200-0130(1)

2008-05 CERTIFICATES OF NOMINATION AND ELECTION RECORDS

Series serves as proof of nomination and election of candidates who have participated in elections process for City offices. Certificate includes name, and date of election. 

 

Confidential? No

Vital Record? Yes

Record Copy? Yes 

 

RETENTION: Permanent 

 

AUTHORITY: OAR 166-200-0130(3)

2008-06 (A) INITIATIVE, REFERENDUM & RECALL PETITIONS - PETITIONS QUALIFIED TO BALLOT

Series is the official record of petitions submitted by citizens concerning ballot measures or elected officer recall initiatives that qualify to appear on the ballot.  Records include text of proposed initiative, referendum or recall and related correspondence. 

 

Confidential? No

Vital Record? Yes

Record Copy? Yes 

 

RETENTION: Permanent 

 

AUTHORITY: OAR 166-200-0130(6)

2008-06 (B) INITIATIVE, REFERENDUM & RECALL PETITIONS - PETITIONS NOT QUALIFIED TO BALLOT

Series is the official record of petitions submitted by citizens concerning ballot measures or elected officer recall initiatives that do not qualify to appear on the ballot.  Records include text of proposed initiative, referendum or recall and related correspondence. 

 

Confidential? No

Vital Record? No

Record Copy? Yes 

 

RETENTION: 6 years 

 

AUTHORITY: OAR 166-200-0130(6)

2008-06 (C) INITIATIVE, REFERENDUM & RECALL PETITIONS - SIGNATURE VERIFICATION RECORDS

Methodology, summary information and correspondence related to the signature verification process, regardless of whether measure qualifies to appear on ballot or is approved by voters. 

 

Confidential? No

Vital Record? No

Record Copy? Yes 

 

RETENTION: 6 years after election 

 

AUTHORITY: OAR 166-200-0130(6)

2008-06 (D) INITIATIVE, REFERENDUM & RECALL PETITIONS - SIGNATURE SHEETS  FOR APPROVED MEASURES

Signature sheets for City initiative, referendum or recall measures that qualify to be on the ballot. 

 

Confidential? No

Vital Record? No

Record Copy? Yes 

 

RETENTION: 6 years after election 

 

AUTHORITY: OAR 166-200-0130(6)

2008-06 (E) INITIATIVE, REFERENDUM & RECALL PETITIONS - SIGNATURE SHEETS FOR UNAPPROVED MEASURES

Signature sheets for City initiative, referendum or recall measures that qualify to be on the ballot but do not pass. 

 

Confidential? No

Vital Record? No

Record Copy? Yes 

 

RETENTION: 90 days after election 

 

AUTHORITY: OAR 166-200-0130(6)

2008-07 CHARTER AMENDMENTS & MEASURES

Series is a copy of all charter amendments and measures referred to voters and copies of ballots issued for city elections. Record includes exact wording of amendments and measures presented to voters. Sample ballots may include vote tallies for candidates and issues. 

 

Confidential? No

Vital Record? Yes

Record Copy? Yes 

 

RETENTION: Permanent 

 

AUTHORITY: OAR 166-200-0130(6) ;  OAR 166-200-0135(2) 


Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

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