PortlandOnline

POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules City Auditor
2004 Property Ownership

2004-01 CITY OWNED REAL PROPERTY DEEDS

Series is the City's copy of recorded real property deeds. Series is used to track City owned property. Series is created since the City owned property may be recorded in any one of the three Metro counties (Multnomah, Clackamas, Washington). Records include property conveyance, county recorder information (book and page), easements, and a copy of the accepting order.
 
Record Copy? No
Where? County where recorded.
 
RETENTION: Permanent

2004-02 DEED INDEX

Series is created to provide access to deeds for City real property. Series is used to track property owned by the City. Records include property description, city deed number, grantor name, etc. Done on computer since 1990.
 
Record Copy? Yes
 
RETENTION: Permanent. Print Record to paper or fiche for permanent retention.

2004-03 ANNEXATION RECORDS

Series is the history of annexations to the City. Series is used to verify dates and type of annexation or withdrawal from source districts. This is a closed series as the annexation function is now done by the Urban Services Division of the Office of Finance & Administration. Records include case records on each annexation which includes maps, documentation, boundary commission correspondence, legal descriptions and other related records.
 
Record Copy? Yes
 
RETENTION: Permanent

 


Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

Questions & Comments
If you have any questions or comments, please contact our site administrator.