PortlandOnline

POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules City Attorney
1601 Legal Issues/Interpretation

1601-01    CITY ATTORNEY OPINIONS

Series records formal legal interpretations and opinions to City elected officials, bureaus, agencies or commissions.  Contains correspondence with requestor that analyzes the issue and law involved.
 
Confidential?        Yes                                                                        
Vital Record?        Yes
Record Copy?       Yes
 
RETENTION:   Permanent
AUTHORITY:  OAR 166-200-0020(5)
 
 

1601-02      INDEX TO CITY ATTORNEY OPINIONS

Series is a computer record summarizing City Attorney Opinions (1601-01) and is used as a guide to the Opinions.  Includes subject and opinion number.
 
Confidential?        Yes                                                                        
Vital Record?        Yes
Record Copy?       Yes
 
RETENTION:   1 year after index superseded
AUTHORITY:  OAR 166-200-0060(2)
 
 

1601-04(A)   LEGAL SUBJECT RECORDS – MAJOR

Series records legal subject work by City Attorney’s Office for city bureaus and agencies other than litigation records (series 1602-02). Matters under this series include work other than litigation, on issues including but not limited to land use, transportation and maintenance, council proceedings, public records, contracts, and legal research on such matters.  Series includes legal subject work on long-term or policy matters with permanent value or issues of historical importance.
 
Confidential?        Yes                                                                        
Vital Record?        Yes
Record Copy?     Yes
           
RETENTION:   Permanent
AUTHORITY:  OAR 166-200-0010(5)
 
 

1601-04(B)     LEGAL SUBJECT RECORDS – MINOR

Series records legal subject work by City Attorney’s Office for city bureaus and agencies other than litigation records (series 1602-02). Matters under this series include work other than litigation, on issues including but not limited to land use, transportation and maintenance, council proceedings, public records, contracts, and legal research on such matters. Series includes work on short-term, ordinary or minor issues without policy or historical importance.
 
Confidential?        Yes                                                                        
Vital Record?        No
Record Copy?     Yes   
 
RETENTION:   10 years after date of last action or contract expiration.
AUTHORITY:  OAR 166-200-0010(5)
 
 

1601-05    INDEX TO LEGAL SUBJECT RECORDS

Series is used to access Legal Subject Records (1601-04) and City Attorney Franchise Records (1601-06).  Series includes matter name, archives number, attorney responsible, dates and description of matter.
 
Confidential?        Yes                                                                        
Vital Record?        Yes
Record Copy?     Yes
 
RETENTION:   Permanent
AUTHORITY:  OAR 166-200-0060(2)
 
 

1601-06    CITY ATTORNEY FRANCHISE RECORDS

Series is used to record franchise action between the City of Portland and requesting entity.  Series may include attorney working papers, correspondence, blueprints and other pertinent information.
 
Confidential?        Yes                                                                        
Vital Record?        Yes
Record Copy?     Yes
 
RETENTION:   75 years after expiration of franchise
AUTHORITY:  OAR 166-200-0135(9)

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

Table of Contents
1601 Legal Issues/Interpretation
1602 Litigation
1603 Administration
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