Series is created to maintain annual reports, quarterly reports and records of utilities as per city code, charter and franchise ordinances. Records include annual and quarterly reports, policy documents and copies of reports.

 

Record Copy? Yes

 

RETENTION: Permanent

Series is used to maintain accounting records for revenue received from utility companies. Records include correspondence, receipts, spreadsheets, authorization notices formulas, and other related records.

 

Record Copy? No

Where? Office of Management & Finance- Accounting Division

 

RETENTION: 3 years

Series is used to document complaints received about public telephones located in the right of way. Series is created to document actions taken in response to the complaints. Records include copies of the intake forms and correspondence. Records may include complainant, date of complainant, problem, response/resolution, follow-up and other related records.

 

Record Copy? Yes

 

RETENTION: 1 year or resolution of problem, whichever is longer.