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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Affirmative Action Office
Affirmative Action Office

7300 AFFIRMATIVE ACTION PROGRAM

7301-01 AFFIRMATIVE ACTION PLAN CALCULATIONS
 
Series is used for setting City's annual affirmative action plan. Records include information on current number of women and minorities and jobs held in City, recruiting information and goal setting.
 
Record Copy? Yes
 
RETENTION: 10 years
 
7301-02 CASE FILES INTERNAL COMPLAINTS
 
Series used to record and track complaints filed against the city by employees and/or applicants for employment. Records include correspondence, legal documents, and complainant form.
 
Record Copy? Yes
 
RETENTION: Hold 6 years after resolution of case.
 
7301-03 AFFIRMATIVE ACTION QUARTERLY REPORTS
 
Series used to monitor City's progress in affirmative action. It includes reports monitoring City progress in meeting goals for affirmative action in the City and tracks number of women and minorities by Federal job category by race and sex by bureau, department, and total City. Held in three ring notebooks.
 
Record Copy? Yes
 
RETENTION: 10 years
 
7301-04 CRITERION AFFIRMATIVE ACTION MANAGEMENT SYSTEM (CAAMS)
Series is used to track progress of Affirmative Action in City and to create reports to bureaus and commission on progress. It includes information on numbers of women and minorities employed in the City.
 
Record Copy? Yes
 
RETENTION: Until superseded
 
7301-05 AFFIRMATIVE ACTION SURVEY RECORDS
 
Series is used to survey attitudes about affirmative action issues and to determine affirmative action needs and goals. Records include survey forms, questions and other records used to develop the survey or tally the results. Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.
 
Record Copy? Yes
 
RETENTION: 10 years

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

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