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Affirmative Action Office

7300 AFFIRMATIVE ACTION PROGRAM

7301-01 AFFIRMATIVE ACTION PLAN CALCULATIONS

 

Series is used for setting City's annual affirmative action plan. Records include information on current number of women and minorities and jobs held in City, recruiting information and goal setting.

 

Record Copy? Yes

 

RETENTION: 10 years

 

7301-02 CASE FILES INTERNAL COMPLAINTS

 

Series used to record and track complaints filed against the city by employees and/or applicants for employment. Records include correspondence, legal documents, and complainant form.

 

Record Copy? Yes

 

RETENTION: Hold 6 years after resolution of case.

 

7301-03 AFFIRMATIVE ACTION QUARTERLY REPORTS

 

Series used to monitor City's progress in affirmative action. It includes reports monitoring City progress in meeting goals for affirmative action in the City and tracks number of women and minorities by Federal job category by race and sex by bureau, department, and total City. Held in three ring notebooks.

 

Record Copy? Yes

 

RETENTION: 10 years

 

7301-04 CRITERION AFFIRMATIVE ACTION MANAGEMENT SYSTEM (CAAMS)

Series is used to track progress of Affirmative Action in City and to create reports to bureaus and commission on progress. It includes information on numbers of women and minorities employed in the City.

 

Record Copy? Yes

 

RETENTION: Until superseded

 

7301-05 AFFIRMATIVE ACTION SURVEY RECORDS

 

Series is used to survey attitudes about affirmative action issues and to determine affirmative action needs and goals. Records include survey forms, questions and other records used to develop the survey or tally the results. Note: Some records contained in these files may be exempt from disclosure under ORS 192.501 through 192.502. Consult your agency's legal counsel for assistance before releasing information.

 

Record Copy? Yes

 

RETENTION: 10 years


Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

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