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July 20, 2004

Minutes
Citizen Review Committee
July 20, 2004
Approved August 17, 2004
 
CRC Members Present: Ric Alexander, Gwenn Baldwin, Loren Eriksson, Hank Miggins, Lewellyn Robison, Tracy Smith, Robert Ueland, Irma Valdez. (Donna Oden-Orr arrived following the first two items of the Director’s report.)
City Staff Present: Gary Blackmer (City Auditor), Richard Rosenthal (IPR Director), Michael Hess (IPR Deputy Director), Joseph DeAngelis (IPR Management Analyst)
The meeting was called to order by Chair Miggins at 5:35 p.m.
 
I. Introductions
 
II. New CRC member Gwenn Baldwin was sworn in by Auditor Blackmer.
 
III. Unanimous approval of 5/18/04 CRC Minutes. (Gwenn Baldwin abstained as she was not present for the meeting.)
 
IV. Director’s Report (Director Rosenthal)
  • City of Portland Administrative Rule 2.2 (Workplace Harassment and Discrimination Prohibited) was handed out to all CRC members. Director Rosenthal will arrange for training on this administrative rule if any members so desire.
  • The Police Bureau is planning to re-instate the Citizens Academy. Director Rosenthal will provide further information to interested members of the CRC as it becomes available.
  • Update on CRC Appeal 2004-X-0004: The Police Bureau has accepted the CRC recommendation to change the finding on the allegation that the officer inappropriately used a taser on the appellant’s son from Exonerated to Insufficient Evidence. This appeal is now closed.
  • One new request for appeal (2004-X-0006) has been received. Hank Miggins and Lewellyn Robison have reviewed the case and will be consulting with Mr. Rosenthal on whether or not to accept the appeal, since it was received after the 30-day deadline. The CRC will need to revise the protocol on late appeals, since it is no longer the practice to assign two members to each appeal.
  • The 2003 Annual Report is now in final draft stage. The 2003 report will be approximately 180 pages in length, as compared to 168 pages the previous year. CRC members are welcome to come into the IPR to review the final draft – this task should be completed by early next week in order to have CRC member comments considered in the final drafting of the report.
  • Ric Alexander, Loren Eriksson, Hank Miggins, Lewellyn Robison, and Bob Ueland represented the CRC at last month’s community forum with the Police Assessment Resource Center.
  • CRC members who would like to request parking reimbursement should turn in their parking receipts to Carol Kershner, IPR Office Manager.
[Donna Oden-Orr arrived at 5:47 p.m.]
 
V. Joseph DeAngelis, IPR Management Analyst, made a presentation on the Administrative Information Management Database (AIM) and the early warning capabilities of this program.
  • AIM is the information management system that was adopted by IPR as the system for tracking citizen and Bureau-initiated complaints.
  • AIM is currently shared between IPR and IAD.
  • An early intervention module is part of the AIM system, but it has not yet been set up. IPR staff expect AIM to be used as part of a comprehensive Early Warrning System upon the completion of the IPR’s review of the Bureau’s current Early Warning System.
Loren Eriksson and Donna Oden-Orr requested a presentation on the current Early Warning System at the September CRC meeting.
 
VI. Presentation by City Auditor Gary Blackmer of a proposed policy review process.
(as requested at the June 15 CRC meeting).
 
Auditor Blackmer outlined his Proposal for Police Policy Reviews, identifying the proposed roles of the public, the CRC, the CRC liaison, and the IPR staff, as well as the various tasks from identifying areas for review through the drafting and approval of recommendations.
 
In the discussion following Auditor Blackmer’s presentation it was recognized that there is a need to prioritize policy issues based on meaningful criteria. Auditor Blackmer suggested that the criteria should include the impact on citizens, the frequency with which a given issue generates complaints, and the impact on the investigative workload.
 
Bob Ueland suggested that applicants for the Police Bureau’s use of force review boards be kept on hand for future policy review committees. Ric Alexander expressed concern about coordinating policy reviews between the Police Bureau boards and the CRC.
 
VII. Prioritization of policy issues.
 
A handout was provided with a list of all policy issues identified by IPR and the CRC. After discussing possible ways of prioritizing these issues, it was decided that every CRC member should choose his or her top ten policy issues from the list and send these lists to Director Rosenthal within one week, who will then assimilate them for discussion at the next CRC meeting.
 
VIII. Outreach action items.
  • Irma Valdez expressed the need to go out to the community to introduce the CRC to citizens and obtain public feed-back.
  • Bob Ueland and Donna Oden-Orr expressed the opinion that it would be useful to "piggy-back" a CRC meeting with a neighborhood coalition or other organization’s meeting. Bob Ueland and Ric Alexander agreed to research this issue and identify an organization that would be interested in including the CRC on their meeting agenda
  • There was consensus that the meeting in conjunction with another organization should be apart from and in addition to the regularly scheduled CRC meeting, and that this should happen in September if possible.
IX. New Business
  • Chair Miggins proposed initiating CRC wrap-up comments following public comment at CRC meetings.
  • Gwenn Baldwin suggested that it would be useful to have a half-day CRC retreat. Gwenn Baldwin, Tracy Smith, and Loren Eriksson volunteered to serve on a retreat planning committee. Director Rosenthal suggested that the retreat should be planned for November or December of this year. It was suggested that both outgoing and incoming members of the CRC participate in the retreat.
  • Director Rosenthal noted that an agenda item for next month will include a discussion of how to solicit applications for CRC positions that will expire in December 2004 from members of the community.
IX. Public Comment. Dan Handelman (Portland Cop Watch); Diane Lane (Portland Rights Watch); Richard Koenig; Peter Rideout
 
There were no wrap-up comments by CRC members.
 
Meeting adjourned at 9:00 p.m.