POL Government Elected Officials Auditor Mary Hull Caballero Charter, Code & Policies Policies & Rules (PPD) Built Environment Sewer, Stormwater & Erosion Control
ENB-4.29 - BES Connection Permit Refund Administrative Rules


Administrative Rules Adopted by Bureau of Environmental Services Pursuant to Rule-Making Authority





1.  Applicability


2.  Purpose


3.  Definitions


4.  Regulatory Authority


5.  Refund Criteria


6.  Refund Requests


7.  Administrative Review / Appeals



These are administrative rules of the Bureau of Environmental Services (BES) Connection Permit Refunds.



1.  Applicability


These rules apply to all new connection and repair permit reviews conducted by the Bureau of Environmental Services (BES).


2.  Purpose


These rules establish BES decision-making criteria for refunding permit fees for connections to the City’s sewer, storm sewer, and drainage system or repairs of private systems located in City rights-of-way or easements. These rules reinforce the following City program goals:


A.  Acknowledge that certain situations may warrant refunds of permit fees;


B.  Recover the cost of BES staff services performed on permit applications; and


C.  Diminish the number of speculative permits that never materialize in actual system connections or repairs.


3.  Definitions


Certain terms used in these rules are defined in Portland City Code (PCC) Chapter 17.32.


4.  Regulatory Authority


These rules are authorized by PCC Section 3.13.040 and implement PCC Section 17.32.110 E.


5.  Refund Criteria


80 percent of permit fees for new connection or repair permit applications may be refunded if any of the following apply:


A.  Cancelled Permits.


1.  City Cancellation. The City cancels the permit for reasons other than expiration.


2.  Property Owner Cancellation. The property owner cancels the work. Contractors who are permit applicants must show that a written contract was executed with the property owner on a date prior to connection permit application to be eligible for a refund.


B.  Permit Modification.


1.  The City requires changes to the details of the proposed connection work; or


2.  The City determines that a different permit or additional permits are required for the work being proposed.


6.  Refund Requests


All refund requests must be made in writing to the BES Systems Development Manager. A contractor requesting a refund based on project cancellation, must provide a copies of:


A.  The signed contract with the property owner that pre-dates the permit application; and


B.  Notice from the property owner of the cancellation.


7.  Administrative Review and Appeal


A permit applicant may request reconsideration of a BES refund decision through administrative review and may subsequently appeal to the Code Hearings Officer. The following criteria apply to connection permit refunds:


A.  Allowable Review and Appeal Items. Administrative review may be sought and subsequently appealed to the City Code Hearings Officer for any City requirement to modify the details of connection work.


B.  Non-Reviewable Items. The following will not be administratively reviewed and may not be appealed:


1.  The 80% refund amount; and


2.  The requirement for a signed contract the pre-dates the connection permit application.


C.  BES Evaluation. BES will use the specific criteria of Sections 5.A and B to make a final determination on an administrative review request.




Adopted by Director of Bureau of Environmental Services July 10, 2014.

Filed for inclusion in PPD July 10, 2014.

Table of Contents
ENB-4.01 - Stormwater Management Manual
ENB-4.02 - Sewer Maintenance Under Streetcar Tracks
ENB-4.03 - Sanitary Discharge and Pretreatment Program Administrative Rules
ENB-4.04 - Odor Control Policy for Columbia Boulevard Wastewater Treatment Plant
ENB-4.05 - System Development Charges Administrative Rules
ENB-4.06 - Sanitary Sewer Line and Branch Connection Charges
ENB-4.07 - Sewer Development Services Programs
ENB-4.08 - BES Sewer Backflow Device Reimbursement Program Administrative Rules
ENB-4.09 - Sewer and Drainage System User Charges Administrative Rules
ENB-4.10 - Erosion and Sediment Control Manual
ENB-4.11 - Recovering the Costs of Engineering and Superintendence Services for Public Sewer Improvement Projects During the Construction Phase
ENB-4.12 - Septage Hauler Program Administrative Rules
ENB-4.13 - Administrative Rules for Discharges to the City Storm Sewer and Drainage System
ENB-4.14 - Sewer and Drainage Facilities Design Manual
ENB-4.15 - BES Enforcement Program Administrative Rules
ENB-4.16 - BES Clean River Rewards Stormwater Discount Program Administrative Rules
ENB-4.17 - Sanitary System Connection Administrative Rules
ENB-4.18 - Mandatory Sewer Connection Program
ENB-4.19 - Green Streets Policy and Green Streets Cross-Bureau Phase 2 Report
ENB-4.20 - Sewer and Drainage Rates and Charges
ENB-4.21 - Downspout Disconnection Program
ENB-4.22 - BES Public Works Enforcement Program Administrative Rules
ENB-4.23 - Treebate Program
ENB-4.25 - Extra Strength Charge Program Administrative Rules
ENB-4.26 - Fats, Oils, and Grease Removal Program Administrative Rules
ENB-4.27 - Nonconforming Sewer Conversion Program
ENB-4.28 - BES Financial Assistance Programs
ENB-4.29 - BES Connection Permit Refund Administrative Rules
ENB-4.30 - BES Title 10 Discharge Enforcement Administrative Rules
ENB-4.31 - Maintenance Inspection Program Administrative Rules
ENB-4.32 - BES Sub-Meter Program Administrative Rules
ENB-4.33 - BES Branch CIPP Lining Administrative Rules
See Also Erosion Control Plan Review and Inspection Requirements
See Also Private Sewers in the Public Right-of-Way
See Also Watershed Health