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November 10, 2010

Minutes

Citizen Review Committee

November 10, 2010

 

Date Approved: December 8, 2010

 

Meeting Location: Lovejoy Room, 2nd Floor, Portland City Hall 

 

Chair Bigham called the meeting to order at 5:30 pm.

 

Introductions and Welcome

 

CRC Members Present: Michael Bigham (Chair), Jamie Troy (Vice-Chair), Jeff Bissonnette (Recorder), Loren Eriksson, Hank Miggins,  Lewellyn Robison, Rochelle Silver

 

CRC Member Absent: Lindsey Detweiler (excused), Ayoob Ramjan (excused)

 

City staff: Mary-Beth Baptista (IPR Director), Constantin Severe (IPR Assistant Director) 

 

Community/Media: Dan Handelman (Portland CopWatch and Flying Focus Video), Regina Hannon (Portland CopWatch), Debbie Aiona (League of Women Voters); Ann Brayfield, Kalei Luyben, and Ted Luyben (First Unitarian Church); Portland State University student (unidentified)   

 

Approval of Minutes of the 10/13/10 CRC Meeting

 

Mr. Eriksson moved to approve the minutes.  Mr. Miggins seconded.  The minutes were approved, 5-0, with abstentions by Ms. Robison and Dr. Silver, who were not present at the 10/13/10 meeting.

 

Director’s Report

 

IPR Work Plan/Accomplishments:

 

Diversity Conference: Director Baptista and Deputy Director Hess attended the Northwest Public Employees Diversity Conference. 

 

CRC Recruitment: IPR completed the 2010 CRC Recruitment.  On 11/8/10 the top five candidates were interviewed.  The top three will be notified by the end of the month and scheduled for confirmation by City Council in January 2011. 

 

IPR Community Outreach:

 

Community Outreach Coordinator Irene Konev attended the Immigrant and Refugee Community Organization’s Community Needs Assessment and Development Conference, Rose City Music Festival at Jefferson High School, Community Safety Conversations at United Villages, and Portland Business Alliance Green Hour.  A presentation on the commendation and complaint process was given at Constructing Hope, and a mini public forum was held at Urban League Senior Center. 

 

The IPR website has been improved with the addition of pictures to the main page.

 

A Community Public Forum was held by CRC at Kaiser Permanente Town Hall on 10/28/10 with  the assistance of IPR staff.  Community concerns were heard and documented by CRC.

 

Ms. Konev and CRC members Rochelle Silver, Jeff Bissonnette, and Ayoob Ramjan attended the Police Awards Ceremony at the Multnomah Arts Center in southwest Portland.

 

IPR and IAD Caseloads:  See caseload tables in Director’s Report.

 

CRC Chair’s Report (Chair Bigham)

 

Mr. Bigham stated that a draft of the letter he is writing to City Council about the Stakeholders Committee is in the CRC packets.  He requested input on the letter from CRC members.  Mr. Bigham is also preparing letters to IPR and the Police Bureau.  The Stakeholders Committee report will be presented to City Council on 12/1/10 at 2:00 p.m.  

 

Old Business

 

Tracking List:  Nothing to add. 

 

[Presentation of proposed protocol changes was postponed until after New Business.] 

 

New Business

 

The Recurring Audit Workgroup’s draft report “The Use of Service Improvement Opportunities” was presented by Mr. Bissonnette on behalf Mr. Ramjan, the workgroup Chair.  After CRC discussion and public comment by Ms. Aiona and Mr. Handelman, Mr. Bissonnette made a motion that the draft report be posted on the CRC website for public comment, with comments due by 11/29/10, prior to tentative approval by CRC at the 12/8/10 CRC meeting.  Mr. Eriksson seconded the motion.  The motion passed unanimously.

 

Old Business (resumed)

 

Presentation of draft protocol changes by Mr. Miggins. 

 

 

PSF-5.07 - Citizen Review Committee - Public Comment Protocol

 

  1. The public shall be afforded an opportunity to comment on all issues to be voted on by the CRC after the CRC completes its discussion and before the CRC votes on the issues.
  2.  All comments and questions should be directed to the CRC.
  3. The Chair is the spokesperson for the CRC and may restrict discussion of any question to allow for necessary research.
  4. The CRC acknowledges that not all questions rise to the level of concern requiring a response.
  5. The Chair will advise the questioner whether a question will be responded to by the CRC.

 

Ms. Robison moved to approve the proposed changes to Protocol PSF-5.07.  Mr. Bissonnette seconded.  The motion passed unanimously. 

 

PSF-5.12 - Citizen Review Committee - Work Group Protocol

 

Unless otherwise specified, any work group created by the Citizen Review Committee will function as follows:

 

1. Each work group chair shall be responsible for:

a. Developing a work plan and mission statement to be presented to the CRC at a regularly scheduled meeting for discussion and approval.

b. Providing IPR and the Chair and Vice Chair of the CRC with an agenda for each work group meeting at least 5 business days before the group is scheduled to meet.

c. Providing IPR with the minutes of the meeting within seven business days of conducting the meeting.

2. All work group meetings must be announced by the IPR at least 24 hours before the scheduled meeting. IPR work group meeting announcements must include an agenda for the scheduled meeting.

3. Work group meetings will be held in public and in a location accessible to individuals with disabilities. Occasionally, the confidentiality of the matter under discussion may preclude a public meeting. In this case, the work group chair shall ensure that no more than 4 CRC members are in attendance.

4. All work group proposals and recommendations shall be presented to the CRC, at a regularly scheduled meeting, for full discussion and approval.

 

Mr. Bissonnette moved to approve the proposed changes to Protocol PSF-5.12.  Dr. Silver seconded.  The motion passed unanimously. 

 

PSF-5.14 - Citizen Review Committee - Protocol for Request for Reconsideration of CRC Decision

 

Any member of the CRC may make a motion, or the IPR Director may make a request, that the CRC reconsider a decision made as the result of a prior appeals hearing if all of the following circumstances exist:

 

1. The motion is made within 100 days of the CRC decision;

2. The motion is based upon information not previously discussed at the prior CRC hearing; and

3. The new information involves a compelling fact or facts that might have resulted in a different decision by the CRC. The new information must be presented at the time of the CRC’s motion or IPR’s request.

 

Mr. Bissonnette moved to approve the proposed changes to Protocol PSF-5.14.  Mr. Troy seconded.  The motion passed unanimously. 

 

Workgroup Updates

 

Appeals Workgroup (Mr. Troy):  Last meeting was 11/1/10.  The workgroup is making good progress on its goal of working its way through all of the appeals-related protocols.  The workgroup looked at Protocol 5.05 (Guidelines for Declinations of CRC Appeals) and agreed that no changes are needed at this time.  The workgroup will next look at Protocol 5.13 (Supplemental Appeal Hearings), 5.15 (Untimely Appeal Protocol), 5.16 (City Council Appeals Protocol), and 5.21 (Appeal Process Advisor).  The next meeting will be on 11/24/10 from 12:15 p.m. to 1:30 p.m. at Mr. Troy’s office.

 

Outreach Workgroup (Mr. Miggins):  Last two meetings were on 10/25/10 and 11/8/10.  The public forum was held on 10/28/10.  Planning will now begin for the next public forum, which will take place in approximately six months.  The next meeting will be on 12/8/10 from 3:00 p.m. to 4:45 p.m. 

 

Protocol Workgroup (Mr. Miggins):  Last meeting was 11/4/10.  The workgroup is working through all non-appeal related CRC protocols.  The next meeting will be on 12/2/10 at 5:00 p.m. at Mr. Troy’s office.

 

Recurring Audit Workgroup (Mr. Bissonnette for Mr. Ramjan):  The workgroup is considering looking at dismissals in its next review.  The next meeting date has not yet been set.  

 

Taser/Less-lethal Force Workgroup (Mr. Bigham):  Last meeting was 11/9/10.  The workgroup is reviewing case files and Police Bureau training involving use of Tasers and other less lethal devices.  The next meeting will be on 11/30/10 at 5:00 p.m.

 

Wrap-up Comments  

 

Director Baptista noted that the Auditor’s response to the Stakeholders Committee report has been issued and will be posted on the website. 

 

Public Comment

 

Ms. Aiona: asked that the full report of the Stakeholders Committee be posted on a City of Portland website. 

 

Mr. Handelman: Police Bureau training that is being provided for CRC and Police Review Board members and open to the public has been very helpful; expressed concerns about the Auditor’s response to Stakeholders Committee recommendations.

 

Adjournment

 

Chair Bigham adjourned the meeting at 7:25 p.m.