Declare that employee volunteer service in support of youth is within the mission of the City of Portland and all its bureaus and direct implementation activities.
WHEREAS, the Office of Management and Finance (OMF) conducted the City to Youth Service Initiative pilot program with findings summarized in the attached report (Attachment A); and
WHEREAS, currently only 57 percent of Portland youth graduate from high school on time; and
WHEREAS, youth who do not receive a high school diploma are less likely to be prepared for employment and making a positive contribution to society; yet the support of an adult mentor has been identified as a key factor leading to successful high school graduation; and
WHEREAS, succession planning efforts of the City have shown that connecting with children and youth is a critical factor in their successful future recruitment for government jobs; and
WHEREAS, the City of Portland supports youth in the community in multiple ways including the Multnomah Youth Commission, volunteerism with SMART and other programs, youth employment at the City through the Summer Youth Employment Program, and other bureau programs and activities; and
WHEREAS, the City to Youth pilot program proved that employee volunteerism with and on behalf of youth in the Portland community can be successful without adversely impacting efficiency and effectiveness in City employment; and
WHEREAS, research indicates that employee volunteerism in local communities increases employee morale and productivity, as well as awareness of community needs; and
WHEREAS, it is important for City employees to understand our community and maintain connections with the public they serve, and it is equally important for community members to understand and feel connected to local government; and
WHEREAS, Human Resources Administrative Rule 4.05 supports and allows employee volunteerism outside of working hours and, in cases where volunteer activity is related to the mission of the bureau, during working hours subject to supervisor and bureau Director approval;
NOW, THEREFORE, BE IT RESOLVED, that the City of Portland declares that employee volunteer service in support of youth is within the mission of the City of Portland and all its bureaus; and
BE IT FURTHER RESOLVED, that City bureaus are allowed to support employee volunteer service for youth, subject to Human Resources Administrative Rule 4.05 on outside employment and unpaid activities; and
BE IT FURTHER RESOLVED, that bureaus are directed to report biannually the number of bureau employees approved to provide volunteer service related to youth during work hours to the Mayor’s Youth Engagement Coordinator and OMF; and
BE IT FURTHER RESOLVED, that the Mayor’s Youth Engagement Coordinator and OMF are directed to establish a tracking method for volunteer service to youth during working hours and report back to Council on progress in one year and to also maintain a website that provides organization listings and other resources for employees participating through this effort; and
BE IT FURTHER RESOLVED, that this resolution is non-binding City policy.
Resolution No. 36645, adopted by City Council November 19, 2008.