Citizen Review Committee
May 19, 2009
Date Approved: June 16, 2009
Meeting Location: Lovejoy room, Portland City Hall
CRC Members Present: Hank Miggins (Acting Chair), Loren Eriksson, JoAnn Jackson, Mark Johnson, Lewellyn Robison
CRC Members Absent: Michael Bigham (excused), Rochelle Silver (excused)
City staff: LaVonne Griffin-Valade (City Auditor), Mary-Beth Baptista (IPR Director), Michael Hess (IPR), Irene Konev (IPR); Shannon Callahan (Commissioner Saltzman’s Office)
Police Bureau: Captain Famous (IAD), Lynn Courtney (IAD), Cordes Towle (IAD)
Community Members: Debbie Aiona (League of Women Voters), Dan Handelman (Portland CopWatch), David Brandt, Jeff Clenaghan, Regina Hannon
I. Vice-chair Miggins called the meeting to order at 5:35 pm.
II. Introductions and welcome.
III. Approval of 4/21/09 Minutes: Ms. Robison moved that the minutes be approved with one amendment (deletion of a sentence regarding establishment of an Audit Workgroup from the Case Handling Workgroup update in Section X). Mr. Johnson seconded. Motion passed unanimously.
IV. Director’s Report (Director Baptista)
> Welcome to Auditor Griffin-Valade.
> Work Plan: Start appeal follow-up project, support CRC workgroups; support IPR Community Outreach Coordinator Irene Konev; participate in the Force Task Force (next meeting -- June 1, 2009).
> IPR Accomplishments/Outreach: 2008 Annual Report released and presented to the media and City Council.
> Outreach Activities: Outreach Coordinator Irene Konev attended two festivals; made presentations to directors of several agencies and has several bookings to train staff of these agencies on IPR functions and responsibilities; provided information to and attended meetings with numerous community agencies.
> CRC member JoAnn Jackson and Ms. Konev attended the first of three community dialogues conducted by the Office of Neighborhood Involvement Ms. Jackson and IPR Assistant Director Severe attended the National Urban League breakfast. Mr. Severe also attended a Southeast Precinct staff meeting and the Portland Police Memorial Ceremony.
> Appeals: There are currently four cases eligible for appeal.
> CRC Vacancies: Citing personal reasons, Barbara Anderson resigned from CRC effective May 6, 2009. The 2008 CRC Selection Committee met on May 7, 2009 to discuss the two CRC vacancies. The Committee’s decision was that IPR should as soon as possible begin recruitment for the two vacant member positions as well as the positions of members whose terms are set to expire on December 31, 2009.
V. Community Outreach Coordinator Irene Konev said that she would like to survey CRC members about their backgrounds, interests, etc. Ms. Konev will continue to provide her calendar to CRC members, and they are welcome to accompany her on her outreach activities whenever they would like.
VI.Case Reviews of IPR/IAD Case Numbers 2008-C-0037 and 2008-C-0100 in preparation for next months appeal hearings.
> Mr. Eriksson asked for clarification of the criteria for when an officer is required to document a contact with a citizen by means of a police report, a notebook notation, or a CAD entry. Captain Famous said he would research this and provide an answer for CRC the following day.
> The File Review Audit Worksheet is intended as an optional tool for reviewing case files.
> Director Baptista reminded all CRC members that they must sign and date the file review checklist whenever they review a case file.
VII. Workgroup Updates
PARC Report Review Workgroup (Mr. Eriksson)
Last meeting: 5/5/09.
> Next meeting: 5/25/09, 10:30 am — 12:00 noon in Audit Services Library.
Case Handling Workgroup (Mr. Johnson)
Last meeting: 5/4/09: Reviewed the instrument used for the initial file review and discussed the larger file sample review to come.
The remaining two workgroup members will continue working on file review. Two more members are needed on this workgroup.
> No meeting scheduled.
IPR Structure Review Workgroup (Ms. Jackson)
Last meeting: 5/12/09: Worked on recommendations pertaining to the outreach focus area.
> Next meeting: 6/9/09, 3:30 p.m. — 5:00 pm in the 1st Floor Auditor’s Conference Room: Discuss transparency focus area.
Bias-based Policing Workgroup (Mr. Johnson)
Last meeting: Did not meet since the last CRC meeting.
> Next meeting: 6/16/09, 4:00 p.m. – 5:00 p.m. in the Audit Services Library to discuss 6/23/09 meeting with Chief Sizer.
Protocol Workgroup (Ms. Robison)
Did not meet since last CRC meeting.
> No meeting scheduled.
Outreach Workgroup (Mr. Miggins): Soon to be reactivated.
VIII. Old Business: None
IX. New Business: None
X. Public Comment
Dan Handelman (Portland CopWatch): Said it would be better for CRC members rather than IPR investigators to call complainants who did not request an appeal. Asked if the Community Outreach Coordinator’s calendar could be made available to the public. Would like to see possible missed allegations dealt with prior to the appeal hearing.
XI. Wrap-up Comments by CRC Members: None
XII. Vice-Chair Miggins adjourned the meeting at 7:15 pm.