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April 21, 2009

Citizen Review Committee

April 21, 2009 

Date Approved: May 19, 2009


Meeting Location: Lovejoy room, Portland City Hall


CRC Members Present: Michael Bigham (Chair), Barbara Anderson, Josephine Cooper, Loren Eriksson, JoAnn Jackson, Mark Johnson, Hank Miggins, Lewellyn Robison, Rochelle Silver


City staff: Gary Blackmer (City Auditor), Mary-Beth Baptista (IPR Director), Constantin Severe (IPR Assistant Director), Michael Hess (IPR), Derek Reinke (IPR), Irene Konev (IPR), Linly Rees (Deputy City Attorney), LaVonne Griffin-Valade (City Auditor candidate)


Community Members: Debbie Aiona (League of Women Voters), Dan Handelman (Portland CopWatch)


I. Chair Bigham Called the meeting to order at 5:30 pm.


II. Introductions and welcome.


III. Motion passed unanimously.


IV. Director’s Report (Director Baptista)


Work Plan: Manage case load; support the CRC workgroups; training and orientation of IPR’s Community Outreach Coordinator Irene Konev; participate in the “Force Task Force.”


IPR Accomplishments/Outreach: Annual and Quarterly Reports released.  Outreach coordinator has speaking engagements at six community-based organizations and community meetings; is networking with multicultural organizations and building relationships with the Latino, African-American, and Russian populations; process has begun to update and revise the brochures and the IPR web site.  IPR Assistant Director Severe has met with several organizations to discuss IPR and to encourage more community involvement.


Appeals: IPR has received timely appeal requests for IPR/IAD case numbers 2008-C-0037 and 2008-C-0100.  There are currently three cases eligible for appeal.


V. Introduction of Irene Konev, IPR Community Outreach Coordinator.


VI. Chair’s Report (Chair Bigham)


CRC Vacancy: Ms. Cooper read her letter of resignation from CRC, effective 4/22/09.   Director Baptista was asked to meet with Eric Terrell and Debbie Aiona to review the 2008 CRC applications and report back to CRC at the May meeting on whether there is a suitable candidate to complete Ms. Cooper’s term.  Chair Bigham will call former CRC members to ask if anyone would be interested in completing Ms. Cooper’s term.


Workgroup Attendance: There has recently been a problem with CRC workgroup members canceling at the last minute.  CRC members were reminded that if they will not be able to attend a workgroup meeting, they need to give notification more than 24 hours before a scheduled workgroup meeting.  It was decided that if any workgroup member needs to cancel less than 24 hours before a scheduled meeting, they should call the IPR main line, 503-823-0146.  Other meeting participants may call the main line on the day of a meeting to find out if other members have cancelled.


CRC Minutes: Director Baptista recently notified CRC members that due to the possible loss of a .5 IPR investigator position, it may be necessary for CRC to be responsible for its minutes.  Several CRC members voiced objection to a CRC member taking minutes.  A decision on this will be deferred until it is learned whether or not the IPR staff reduction takes place.  There was consensus that the minutes do not need to be as robust as they have been in the past.


 VII. Linly Rees, Deputy City Attorney: Training on Oregon Public Meeting Law, public records, and the reasonable person standard.


VIII. Farewell to City Auditor Gary Blackmer: CRC members and IPR staff thanked Auditor Blackmer for his role in creating IPR and CRC and his constant support.


IX. Elections of CRC Officers


Chair: Ms. Silver nominated Mr. Bigham to continue as Chair.  Mr. Bigham accepted.  Mr. Miggins moved to close nominations.  Ms. Jackson seconded.  Mr. Bigham was unanimously elected to another term as Chair.


Vice-chair: Ms. Jackson nominated Mr. Miggins to continue as Vice-chair.  Mr. Miggins accepted, with the caveat that he is considering not reapplying to CRC at the end of his current term.  Mr. Eriksson moved to close nominations.  Ms. Jackson seconded.  Mr. Miggins was unanimously elected to another term as Vice-chair.


Recorder: Ms. Silver nominated Ms. Robison to continue as Recorder.  Ms. Robison declined the nomination.  Mr. Miggins nominated Mr. Eriksson as Recorder.  Mr. Eriksson accepted and was unanimously elected as Recorder.


X. Workgroup Updates


PARC Report Review Workgroup (Mr. Bigham)

Last meeting: 4/14/09.  Discussed Police Bureau response to the PARC reports.


>Next meeting: 4/28/09, 2:30 pm — 4:00 pm in Audit Services Library:

Begin working on recommendations and comments.


Case Handling Workgroup (Mr. Johnson)

Workgroup has not met recently. 


>Next meeting: tentatively set for 4/30/09, 4:00 pm — 5:00 pm: Agenda to be provided.


IPR Structure Review Workgroup (Ms. Jackson)

Last meeting: 4/9/09: Touched base on all the performance review recommendations.


>Next meeting: 5/7/09, 12:00 noon — 1:30 pm in the 1st Floor Auditor’s Conference Room: Continue to discuss the focus areas, including outreach and transparency, and work on recommendations and comments.


Bias-based Policing Workgroup (Mr. Johnson and Mr. Miggins)

Last meeting: 4/2/09: Discussed current status of the workgroup, public comments regarding the interim report, and Police Bureau’s report on racial profiling.  The workgroup intends to present its final report to the City Council.


>Next meeting: Will be scheduled approximately one week before a planned meeting with Chief Sizer.  Date of meeting not yet determined.


Protocol Workgroup (Ms. Robison)

Last meeting: 4/15/09: Reviewed Protocol 5.18 (Police Review) and decided to rewrite in a different format; agreed to review Protocols 5.05 (Declinations of CRC Appeals) and 5.07 (Public comment); discussed future status of the workgroup.


>Next Meeting: 5/6/09, 2:30 pm — 3:30 pm in Audit Services Library: Work on Protocols 5.18 and 5.07.


Outreach Workgroup (Mr. Miggins)

Mr. Miggins will meet with Ms. Konev to discuss a meeting date.


Tracking List Workgroup (Mr. Bigham)

A meeting has not yet been scheduled for this newly formed ad hoc workgroup, but will take place sometime next month.


XI. Old Business


Mr. Miggins reiterated his concern about the decreased number of appeals.


XII. New Business


Ms. Jackson said that she and Ms. Robison will be meeting again with Commissioner Fish in May.


Ms. Silver and Ms. Anderson volunteered to serve as liaison to Commissioner Fritz.


Director Baptista said that the 2008 Annual report will be presented to City Council on 4/29/09 at 2:30 pm.


The case review discussion on the two current appeals will take place at the May CRC meeting.


Mr. Johnson and Ms. Silver volunteered to take the lead on preparing and presenting the hearing reports for two current appeals.


XIII. Public Comment


Debbie Aiona (League of Women voters): Supported presentation of Annual Report to City Council; thought it would be difficult for a CRC member to do minutes; has problem with reasonable person standard of review.


Dan Handelman (Portland CopWatch): Last-minute cancellations of CRC Workgroup meetings are problematic; reminded CRC members that they should request further investigation if more evidence is needed for a “reasonable person” to make a finding; expected that there would be a community forum and additional outreach to obtain more public input on the Bias-based Policing Interim Report.


XIV. Wrap-up Comments by CRC Members


Mr. Bigham agreed to contact some former CRC members to ask if they would be interested in serving as Appeal Process Advisors.


Mr. Bigham invited community members to give him any comments they would like him to relay to the Use of Force Task Force.


XV. Chair Bigham adjourned the meeting at 8:10 pm.