CRC Retreat
Water Treatment Plant
February 28, 2009
Approved March 17, 2009
Present:
Michael Bigham
Hank Miggins
Lewellyn Robison
Rochelle Silver
Loren Eriksson
Mary-Beth Baptista
JoAnn Jackson
Josie Cooper
Dan Handelman
Debbie Aiona
0900 Introductions - Mike Bigham
Excused absence - Mark Johnson, Barbara Anderson
0915 Getting to know you - Lewellyn Robison
Cat person or dog person?
What do you like about Portland?
Discussion about diversity in Portland.
1000 Director's Comments - Mary-Beth Baptista
Workgroups and goals -
"A Plan, a plan, gotta have a plan." Workgroup Template
Need to put workgroup mission, goals, strategies and tactics on paper.
CRC Workgroup Workplan Template completed by each CRC workgroup
Approved by full CRC
Know where we are going and let others know our course
Sample Plan: 2008 Holiday Toy Distribution by Santa's Work Shop Evaluation
Workgroup
What is overarching purpose? End product?
Goals - How can you strengthen workgroup and CRC with your
plan? How do they meet the purpose?
Who is involved? Who are our partners? Coalitions?
Who takes the lead on certain tasks? Look at member's strengths.
Target Dates
Research - What are we researching and what is the methodology?
Deliverables - Specific workgroup products
Resources - What resources do you need to meet the goals?
Values
Workgroup Capacity
Alliances and Opposition
Task List - Details
Each current CRC workgroup is tasked with completing the template by the April CRC monthly meeting.
CRC Discussion
1030 Outreach - Mary-Beth Baptista
Interviewed seven candidates on Feb. 27, 2009. Has tentatively selected a
candidate. To keep this position, IPR will have to drop a .5 FTE Investigator
position. Will shift responsibilities within IPR.
What are our priorities for assistance from IPR staff?
What do we want the outreach person to do?
IPR and CRC need to partner together when we contact the media
and create media alliances.
Involve CRC more in the process of media promotion.
Contact different groups.
Bring more citizens into our meetings.
More outreach to community newspapers, churches, etc.
Host a roundtable discussion.
Manage expectations of what the position can do and what we can accomplish.
1120 Goal Setting - I Tracking List - Hank Miggins
Miggins - Suggest that we change the format/purpose of the tracking list.
Originally a parking lot for issues - in 2007 changed to a tracking list.
Used to have a meeting between the IPR and CRC to determine where we
were with our goals. Tracking list doesn't tell us what the underlying problem is;
e.g., Why did we put the Detox Center on the list?
May have to have two lists:
Parking lot list - items we don't want to forget - contains description.
Hot List - Things we need to prioritize.
Maybe have an end date - shows completion.
Maybe three lists - Planning list.
Start date
End date
Differentiate between goals and tasks
Set up our priorities periodically - perhaps once a year
Written criteria on how things get onto the list
During a hearing, if something comes up to be added to the list, it would be added by consensus. Add it to the hearing procedure.
Devote a meeting to cleaning up the list.
Things deleted would be moved to a history/accomplishment list/archive.
Some items would remain on the list as 'ongoing'.
What does this list mean? Maintain by categories.
To be done, in progress, done.
If completed should be held somewhere else.
Items to be explored later by the CRC.
Table - Formatting Description of Problem - Purpose - Date Added - Date Completed-Decide how to group them together. Determine criteria for moving the item to an archive list; i.e., time on original list.
How do we manage the list? Getting things on and off.
Gets on list by CRC consensus.
Removed from assigned to workgroup, the individual who put on the list comes back and justifies taking it off, or is completed by an individual.
Some items could be assigned to a particular individual member rather than a workgroup. Should remain on the list until completed.
Bring together an ad hoc group to revise current list and bring it back to the full CRC for approval.
1230 Goal Setting II - Recommendations -IPR Structure Review Group - Jackson
Complaint process
Mediation
Policy Development
Staffing and Training
Training avenues
NACOLE - hope three people can be approved next time
Increase size of CRC
Should the CRC ask to lengthen terms of the members?
Outreach
What do you need in your workgroup from IPR?
What do you need from the Outreach Coordinator?
Transparency
What are we doing with the tracking List?
Kudos List.
Present list of bullet-issues to the CRC for input.
Draft report given to members a month before adoption, so they can review and discuss it.
Recommendations from other workgroups
Miggins - Biased-based policing
Just reported to CRC and taken input for where to go next.
Miggins - Outreach
Concerns about media coverage
Looking at what they need from Outreach Coordinator
Take a larger role in dealing with the media - press conferences and press releases
Bigham - PARC
Ask about where we go from here.
Case-Handling - Robison
Establish permanent case-handling workgroup - standing committee with rotating members. Auditing cases
Protocol - Robison
Incorporate input from other workgroups - may have them write proposed protocols.
Retreat - Robison
In the past the workgroup has continued on to monitor what we agreed to in the meeting.
Miggins - Why are complaints down? Concept of a survey. PSU. Talk with Mark Johnson about how this issue involves case-handling workgroup. Review EnviroIssues report. Office hours for CRC members. Invite appeal participants to come and speak to a CRC meeting. Advocate for the complainant.
1315 Goal Setting III Establishing Goals - Robison
S Specific
M Measurable
A Agreed Upon
R Realistic
T Time and Cost Bound
Set goals for the coming year.
2005 Retreat goals
Increase participation by stakeholders - Breakdown by tasks
Reduce citizen dissatisfaction with Portland Police officers
Haven't documented our results as well as we might.
Annual report - Talk about what we have accomplished.
Racial profiling, towing, council outreach, case handling
Discussion about interaction between IPR and CRC.
Top Seven Policy List
a. Police Bureau Training Division Curriculum
b. In-house Training for CRC members
c. Discipline
d. Taser Policy
e. Recruiting and Retention
f. Protest Policy
g. Release of Prisoners - Policies and Procedures
From 2005
h. Increase credibility among stakeholders Re: Complaint process
i. Reduce dissatisfaction with PPB officers' conduct
Agreed upon goals for 2009-10
Increase credibility among stakeholders regarding the IPR/CRC complaint process
Review and make recommendations regarding satisfaction with Portland Police Bureau
Evaluate and develop in-house training for CRC
Training Division already has a citizen advisory board - we should assign someone to that board. Josie Cooper volunteered. CRC Chair will contact John Tellis. Also talk to JT about training by Bureau. Check with NACOLE.
Ride-alongs - Talk again to IPR about setting it up.
Scott Westerman - Re: speaking at CRC meeting.
Suggestion that Tasers be wrapped into the PARC workgroup - bring before the full CRC.
Develop strategies to fulfill goals and present them to the full committee.
Retreat workgroup
Suggest that we hold CRC meetings in the community throughout the year. Perhaps have a theme to draw an audience. Piggy-back meeting with an existing meeting - Neighborhood meeting, church groups, etc. Outreach workgroup to work on that issue.
Do a dry run for an appeal. Mock version.
Discussed terms:
Training failure
Policy failure
Recruitment/Retention Failure
Supervisory Failure
Miggins - Review Roberts' Rules of Order - Citizen comments and Chair decides who talks and when.
Citizen Comments:
Debbie Aiona - Roundtable - have CRC meet with members of the community to get input, especially since the number of appeals are down. After getting input we might want to re-prioritize our list.
Dan Handelman - Ensure independence of the IPR when dealing with CRC. Protest/pepper spray issue still hasn't gone away.
1500 Meeting adjourned.
Minutes Approved
Date ____________________
