(Amended by Ordinance Nos. 135063, 138943, 141163,
146673, 152320, 162106; 169321 and 177676, effective July 9 2003.)
A. Council by ordinance has authorized various
offices of the City government to have petty cash and change funds. The Chief
Administrative Officer shall approve establishment, closure, and administer
changes to these funds, effective July 9, 2003. Petty cash accounts shall be for
incidental expenditures and change cash accounts shall be for the purpose of
making change at authorized locations and activities.
B. The amount of each
purchase from petty cash accounts shall not exceed $100 unless approved in
writing by the Bureau Manager.
C. A petty cash account exceeding $1,000 may be maintained as a checking account designated "City of Portland, Bureau of _________ , (Title of Account.)"
Such accounts shall be the responsibility of the individual bureaus/agencies,
1. Authorize in writing
three signatures for each account.
2. Require two signatures
on each check.
3. Establish a dollar
limit for each check.
4. Establish a control
system for the account.
5. Provide for audit
The City Treasurer shall provide technical assistance to
the bureaus/agencies in the establishment of such accounts.
D. Reimbursement from petty
cash accounts may be made to employees for the purchase of safety shoes and/or
rain gear as provided in labor contracts with the City. Such reimbursements for
these specific purchases shall be restricted to the $100 limitation for petty