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ADM-8.03 - Public Records Requests

PUBLIC RECORDS REQUESTS

Binding City Policy

BCP-ADM-8.03


 

Link to Appendix - Public Records Requests Information and Forms

 

PURPOSE

 

WHEREAS, the City of Portland prides itself in citizen access to City records, which is a fundamental component of democracy;

 

WHEREAS, the Oregon 2007 Legislature modified public records law ORS 192 to require timely response to public records requests and develop procedures to publish records costs and contact persons;

 

WHEREAS, a work group comprised of representatives of the Auditor's Office, City Attorney's Office, Office of Management and Finance and the Bureau of Technology Services gathered information on bureau public records practices, charges and contact persons; and,

 

WHEREAS, the work group sought and received comments from bureaus on its draft records request form, guidance to help the public and employees with records requests, and a comprehensive list of records charges.

 

POLICY

 

NOW, THEREFORE, BE IT RESOLVED, that the City of Portland values a more consistent and timely response to public records requests;

 

BE IT FURTHER RESOLVED, that the City of Portland will begin using the new records request form, charges and procedures on or before January 1, 2008, and will periodically review them for updating and improvement.

 

BE IT FURTHER RESOLVED, that this resolution shall be binding City policy and filed as such in the Portland Policy Documents repository.

 

Link to Appendix - Public Records Requests Information and Forms

 


HISTORY

 

Resolution No. 36563, adopted by City Council December 19, 2007.

 


Table of Contents
ADM-8.01 - Preservation of Archival (Historical) Material
ADM-8.02 - Paper Size Standard - 8 1/2" X 11" (Letter Size)
ADM-8.03 - Public Records Requests
ADM-8.03 - Public Records Requests - Appendix - Information and Forms
ADM-8.03(A) - Public Records Requests - Form Updates
ADM-8.04 - Transferring Records to the Archives and Records Center (PARC)
ADM-8.05 - City Bureau Access to Records Stored at the Archives and Records Center (PARC)
ADM-8.06 - Public Access to Records Stored at the Archives and Records Center (PARC)
ADM-8.07 - Standards for Storing City Records
ADM-8.08 - Microfilm
ADM-8.09 - Destruction of Records
ADM-8.10 - Preparing City Record Retention Schedules
ADM-8.11 - Identification of Bureau Vital Records
ADM-8.12 - Management, Preservation and Storage of Electronic Records and Electronic Mail Correspondence (E-Mail)
ADM-8.13 - Micrographic and Digital Imaging Conversion Policies
ADM-8.14 - Scanning Standards for Bureau Records
See Also Cultural Resource Records