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POL Government Elected Officials Auditor Griffin-Valade Charter, Code & Policies City Code & Charter Online Code & Charter City Charter Chapter 15 PDC Article 1 Administration, Powers and Duties
Section 15-104 Administrative Powers and Procedures.

 
The Commission shall have power for and on behalf of the City to perform the following acts, and the following administrative procedures shall be followed:
 
1.  The Commission shall have authority to make orders, rules and regulations in the form of resolutions to carry out the authority granted the Commission in this Chapter, certified copies of which resolutions shall, forthwith upon their adoption, be transmitted to the Auditor of the City, who shall cause the same to be transcribed at length in a record kept for that purpose or to be filed in a special record of such resolutions.  Such record shall be public and copies thereof shall be accessible to the public under like terms as ordinances and resolutions of the City of Portland .  All such resolutions of the Commission (other than purely administrative regulations, or those of a temporary nature) shall be subject to amendment, repeal or alteration or enactment under the referendum or initiative to the same extent as ordinances of the City of Portland .  All such resolutions shall require an affirmative vote of three (3) members of the Commission and shall take effect thirty (30) days after adoption by the Commission unless some other date is fixed in such resolution.  If a date earlier than thirty (30) days from adoption is so fixed as the effective date, such resolution must receive the affirmative vote of at least four (4) members and all of the members present at the time of adoption.  All actions undertaken by the Commission must conform to the State Government Standards and Practices Statutes as set forth in Oregon Revised Statutes as it may be amended.
 
2.  The Commission shall have authority to appoint, employ and discharge such officers, employees and agents as the Commission finds necessary or convenient for the efficient and economical performance of its duties, and to fix and provide for their compensation.  The Commission shall administer a merit based personnel system that provides all persons with a fair and equal opportunity for public service; establishes conditions of service which will attract and retain officers and employees of good character, technical knowledge, skill and ability; and improves the efficiency and economy of the Commission by the improvement of methods of personnel administration.  The personnel system shall include the opportunity for employee appeals to be resolved by an impartial and objective officer or panel, and be in accordance with any other public policy goals as provided in Chapter 4 of this Charter.
 
3.  The Commission may obtain the advice, services, recommendation and assistance of any officer, board or commission of the City of Portland , and the City Attorney and the City Attorney's staff shall render legal assistance and advice as required by the Commission.  Payment for such legal service or other service of departments, officers or employees of the City shall be made to the City by the Commission.  This shall not prevent the employment of technical assistance nor the employment of special legal counsel.  Purchases need not be made through the purchasing agent of the City, but otherwise the limitations and restrictions on purchases contained elsewhere in this Charter shall apply.
 
4.  The Commission may establish offices in or outside the City hall or other building within City limits, as space may be available or convenient.
 
5.  The Commission shall have authority to incur expenses for administration and such maintenance, construction, reconstruction, alteration, rehabilitation, replacement, repair or purchase or other mode of acquisition or rental of equipment, property or facilities as the Commission may find necessary or convenient.  All property acquired shall be acquired in the name of the City of Portland .  The Commission may purchase material and supplies and make such other disbursements and incur such other expenses as the Commission finds necessary or appropriate to carry out the purposes set forth in this Chapter.  The Commission shall control and manage and may lease in the name of the City, to the extent permitted by Oregon Revised Statutes, all properties placed under its administration by the City Council for development and redevelopment purposes, and may improve any property which it acquires or controls to make it available or suitable for such purposes.
 
6.  The Commission shall have power to borrow money, negotiate federal advances of funds and execute notes as evidence of obligations, accept gifts, federal grants-in-aid, advances or other moneys, negotiate loans and advances, and pledge property acquired or any part thereof, and the Council may make loans to the Commission from any available City fund.
 
7.  All moneys received by the Commission will be deposited with the Treasurer of the City of Portland , and shall be maintained in distinct funds and deposited in the name of the City of Portland for the use of the Commission.  All moneys received in connection with an urban renewal plan or property acquired in connection therewith shall be maintained in a separate and distinct fund or funds to be known as the Urban Redevelopment Fund(s).  The Commission shall also have authority to establish reserve funds, special funds or sinking funds for the payment of indebtedness, obligations or interest thereon as may be permitted by law.  The Commission may transfer money from its General Fund to its special or reserve funds and may transfer surplus of money to its General Fund, and may transfer surplus money to the General Fund of the City.  Disbursements shall be made from the City Treasurer accounts on checks signed by the Chairperson or designee and the Secretary or designee.  The Commission may maintain a separate bank account for meeting salaries, wages and current miscellaneous expenses.  Such account shall be designated as a revolving fund and may be drawn upon for such purposes by officials designated by the Commission. 
 
8.  The Commission shall be responsible for the design, installation and maintenance of an accounting system which will conform to the requirements of generally accepted accounting principles, state laws and Charter provisions regarding budgeting, expenditure, receipt and custody of public funds, as they may be amended, except as specifically modified in this Chapter.
 
9. The Commission shall provide for an annual comprehensive independent audit of all funds and accounts of the Commission by a qualified Certified Public Accountant or firm of such accountants selected with the approval of the City Auditor.  The Commission and its operations shall be subject to performance audits by the City Auditor on a schedule determined by the Auditor.  The Commission shall bear the cost of the performance audits and the yearly financial audit.  Copies of each audit report shall be furnished to the City Council for its review and filed with the City Auditor, and a copy of each financial audit shall be sent to the Tax Supervising and Conservation Commission.  [New sec. May 16, 1958; am. Nov. 5, 1974; am. May 20, 1986; am. July 1, 2007.]

Chapter 15 PDC
Article 1 Administration, Powers and Duties