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FIR-3.12 - Temporary Public Assembly Permits for Non-Assembly Type Occupancies


Administrative Rule Adopted by Portland Fire & Rescue Pursuant to Rule-Making Authority





A.  This policy is established June 5, 2007.


B.  A Temporary Public Assembly Permit is required for any event in a non-assembly building with more than 50 people.


C.  It is the purpose of this policy to provide clarity and uniformity in issuing temporary public assembly permits for gatherings of 50 or more people for civic, social, recreational or religious functions in structures not approved for assembly use.


1.  This policy, for the temporary permitting of non-assembly type occupancies for public assembly use, is not intended to be a means for creating a business.


2.  For gatherings of 50 or more people confined by fences, walls, tents or similar structures, not approved as assembly occupancies.


3.  For gatherings of 500 or more people inside of an assembly occupancy, refer to Code Enforcement Policy C-11.


D.  This policy applies to all structures where Portland Fire & Rescue (PF&R) has authority.




A.  References:


1.  Portland City Code (PCC) Title 31 Fire Regulations Chapter 31.40


2.  PCC Title 31 Chapter 31.40.020 Activities Requiring Temporary Permits


3.  2007 Portland Fire Code (PFC) Section 105.6.34 Permits


B.  Definitions:


1.  Event: A social activity that occurs for a specified duration on specific dates. It is required to be the same physical layout shown in plans submitted with the original permit application.


2.  Charity Event: An event where at least 50% of the labor is provided by volunteers and is not a for profit event. Event Coordinator must provide proof via a 501(c)(3) exempt ID number for the charitable organization.


3.  Tent: A structure, enclosure or shelter constructed of fabric or pliable material supported by any manner except by air or the contents that it protects. Refer to PFC Section 2403 - Temporary Tents, Canopies and Membrane Structures.




A.  Frequency of Events


1.  The number of events is limited to twelve (12) per calendar year per building.


NOTE: Up to twelve (12) additional events may be approved if these events are solely for "charitable" or "non-profit" events.


2.  A maximum of two events per calendar month per building.


3.  Event duration shall be limited to a maximum of four (4) consecutive calendar days.


4.  The permit will specify the date(s) of the event.


B.  This policy is not intended for assembly-approved occupancies to temporarily increase their occupant load through the use of this permit process.


C.  Permit applications process and procedures shall comply with PCC Title 31.40.030.


D.  Plan Submittal Requirements:


1.  Buildings may need a site review prior to completion of plan review.


2.  Two copies of floor plans drawn to scale are required to be submitted two (2) weeks prior to the event.


3.  Plans submitted less than seven (7) days before an event may not be approved and will result in the applicant being charged double for the application fee if accepted.


4.  Information required on plans:


a.  Floor layout showing booths, stages, tables, furniture locations, etc.


b.  Location and size of all exits – minimum of two exits identified with approved illuminated exit signs. Indicate direction of door swing.


c.  Egress lighting: location, type and secondary power supply.


d.  Overhead door locations and dimensions.


e.  Location and description of stairs/ramps related to exits.


f.  Aisle locations and dimensions.


g.  Fire protection equipment type and locations.


h.  Fire alarm type and location.


i.  If propane is to be used, a separate permit will be required. The plan submitted with the event permit shall show the location(s) of tanks and type(s) of equipment.


j.  Use and location of decorations.


5.  Revisions to plans may be submitted for review and approval up to seven (7) days prior to an event. Revisions after this deadline may result in the applicant being charged a double application fee.


6.  All plans shall be approved by the appropriate city officials in the following order:


a.  Planning and Zoning.


b.  Bureau of Development Services.


c.  Fire Marshal's Office.


7.  Applications shall be subject to on-site inspection by this office prior to permit approval.


8.  All permitted events are subject to inspection during the actual event to verify compliance with the requirements specified on the approved permit.


E.  Failure to comply with the provisions of an approved permit or any requirements of this policy may result in the revocation of the current permit, issuing of citations and/or fines, and/or denial of any further requests for permits by said applicant.


F.  A Fire Watch may be required at the discretion of the Fire Marshal under the following conditions:


1. Required as a result of the conditions found upon permit application.


2. Required during a permitted event due to failure to comply with conditions of the permit.


3. The Fire Watch may be performed by applicant or their personnel only with approval by the Fire Marshal's Office. (See also FMO Policy CE A-4, Fire Watch.)


4. All expenses associated with conducting a Fire Watch are the responsibility of the applicant.


5. The Fire Marshal's Office may perform a Fire Watch, also known as 'standby', when deemed necessary by this office. The fees associated with the Fire Watch are at the expense of the applicant. Please refer to PCC Title 31 for current fees.


G.  Use of propane will only be allowed with prior approval from this office.




Administrative rule adopted by Chief of Portland Fire & Rescue and filed for inclusion in PPD June 12, 2007.

Administrative rule deleted from PPD by Chief of Portland Fire & Rescue November 25, 2008.

Revised administrative rule adopted by Chief of Portland Fire & Rescue and filed for inclusion in PPD February 2, 2009.

Revised administrative rule adopted by Chief of Portland Fire & Rescue and filed for inclusion in PPD August 25, 2011.

Revised administrative rule adopted by Chief of Portland Fire & Rescue and filed for inclusion in PPD September 8, 2011.