PortlandOnline

POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Emergency Communications
4001 - Administration

 
4001-04         SYSTEM ERROR/MALFUNCTION RECORDS
Series is used to document electronic systems errors or malfunctions and subsequent corrective action.  Records are maintained electronically through an Outlook folder configuration. 
 
Confidential?        Yes
Vital Record?        No
Record Copy?       Yes
 
 
RETENTION:       3 years
 
AUTHORIZATION:  OAR 166-200-0145(12)
 
 
4001-05         ENHANCED 9-1-1 SERVICE PLAN  
Records document the planning, development, and implementation of enhanced 9-1-1/public safety answering point systems. Plans and any subsequent amendments are required to be submitted to the Oregon State Police, Emergency Management Division for approval. The plan may be periodically revised and updated. Records may include but are not limited to preliminary and final plans, drafts and worksheets, correspondence, and other records described in OAR 104-080-0020. 
 
Confidential?        Yes
Vital Record?        No
Record Copy?       Yes
 
 
RETENTION:   Retain approved plans and amendments 5 years after superseded;  Retain preliminary plans, drafts, worksheets, and supporting materials until plan approved by Oregon State Police, Emergency Management Division.
 
AUTHORIZATION:   OAR 166-200-0145(4)
 
 
4001-06         EMPLOYEE BACKGROUND INVESTIGATIONS
Series is used to investigate the background of new hires.  Records include waivers, background material, reference replies and other related information.
 
Confidential?        Yes
Vital Record?        No
Record Copy?       Yes
 
 
RETENTION:   3 years
 
AUTHORIZATION:  OAR 166-200-0090(23)

Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

Table of Contents
4001 - Administration
4002 - Operations
4003 - Information Services
4005 - Security
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