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ADM-15.01 - Lobbying Entity Registration & Reporting

LOBBYING ENTITY REGISTRATION & REPORTING

Administrative Rule Adopted by the City Auditor Pursuant to Rule-Making Authority

ARB-ADM-15.01


 

A.        Purpose

To provide a process and procedure for the registration of lobbying entities, and reporting of lobbying activity.

 

B.        Authority

Code Section 2.12.110 authorizes the Auditor to adopt administrative rules to administer the provisions of the Lobbying Entity Regulation program.

 

C.        Rules

1. Registration Requirements.

a. City Code Chapter 2.12 regulates lobbying entities.


b. Lobbying entities are required to register with the City Auditor if they spend 8 hours or more lobbying during any calendar quarter.


c. If a lobbying entity anticipates meeting the 8-hour threshold, they are encouraged to register at the beginning of each calendar year.

 

d. Registrations expire December 31 of every year. Lobbying entities must renew their registration each year.

 

e. See City Code Section 2.12.050 for a list of persons who are exempted from the registration requirement.

2. Reporting Requirements.

a.  City Code Chapter 2.12 requires that if a lobbying entity spends 8 hours or more during the preceding calendar quarter lobbying, the lobbying entity must file a quarterly report with the City Auditor.

 

b. Quarterly reports are due by the 15th day after the end of the preceding quarter.

 

c.  A lobbying entity that does not anticipate spending more than $1,000 per calendar quarter for the purpose of lobbying may file a certificate of limited expenditure in lieu of the financial portion of the quarterly report. Certificates of limited expenditure expire December 31 of every year. If a lobbying entity discovers they have exceeded the $1,000 limit, they must withdraw the certificate of limited expenditure and complete the financial portion of the quarterly report.

3. Online Registration & Reporting System.

a. The City Auditor will provide an Online Lobbying Entity Registration & Reporting System. Lobbying entities that are required by City Code Chapter 2.12 to register and file reports with the Auditor shall use the designated online system. 

 

b. The Online Lobbying Entity Registration & Reporting System can be accessed via the City Auditor's Office website.

www.portlandonline.com/auditor/lobbyist 
 

c. The City Auditor's "Lobbying Entity Registration & Reporting 101" information packet provides detailed instructions for accessing the online system, registering as a lobbying entity, and filing quarterly reports and certificates of limited expenditure.

 

d. A lobbying entity without internet access may make arrangements to use a public computer in the City Auditor's Office for the purpose of complying with Code Chapter 2.12.

4. Filing Deadlines.

a. Lobbying entities must submit their registration via the Online Registration & Reporting System within 3 business days after meeting the 8-hour threshold.


b. Lobbying entities must file an amended registration whenever any of the information disclosed on the Lobbying Entity registration form changes. The amendment must be filed within 10 business days of the change.

 

c.  If the lobbying entity has spent 8 hours or more lobbying during the preceding calendar quarter, the lobbying entity must file a quarterly report by the 15th day after the end of the quarter.

 

d.  A lobbying entity may amend a quarterly report without penalty if it files the amended report within 25 days after the end of the calendar quarter.

 

e.  Calendar Quarters, Reporting Periods and Filing Dates:

 

 Quarter

Reporting Period Report/Calendar Posting Due Last Day to File Amended Report

 1

 January 1 to March 31  April 15  April 25

 2

 April 1 to June 30  July 15  July 25

 3

 July 1 to September 30  October 15  October 25

 4

 October 1 to December 31  January 15  January 25


f. Filing deadlines shall be 5 p.m. on the last day to file a registration or an amended registration, except as provided below.

 

g. If the deadline falls on a Saturday, Sunday or other legal City holiday, the due date shall be the next business day at 5 p.m.

D.        References

City Code Chapter 2.12

 

E.         Attachments

Lobbying Entity Registration & Reporting 101 Information Packet

 


HISTORY

Adopted by the City Auditor and filed in PPD March 27, 2006.

Revised by the City Auditor June 8, 2006.

Revision filed in PPD June 8, 2006.

Amended rule adopted by City Auditor and filed in PPD January 12, 2007.

Amended rule adopted by City Auditor and filed in PPD January 7, 2008.

 


Table of Contents
ADM-15.01 - Lobbying Entity Registration & Reporting
ADM-15.02 - City Official Reporting