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POL Government Elected Officials Auditor Griffin-Valade Divisions Archives & Records Retention Schedules Environmental Services
9408 Wastewater Group - Regulatory Compliance

9408-01    WG,NPDES Permits
 

Series consists of information regarding the National Pollution Discharge Elimination System (NPDES) permit for the Collection System, Columbia Blvd. Wastewater Treatment Plant and Tryon Creek Wastewater Treatment Plant.  Permit covers wastewater collections, treatment, control and disposal system and adequately treated wastewater and treated stormwater discharges to public waters. Records include applications, permits, permit addenda and modifications.

 

Confidential?     No               

Vital Record? Yes

Record Copy?  Yes                

 

RETENTION:  Permanent

 

Authority:  OAR 166-200-0300(7)(a)

 
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9408-02    WG,NPDES Permit Supporting
 

Series consists of records that document compliance with the NPDES permit and operational goals. Records include correspondence, incidents, citations, orders, inspections, plans, monitoring, and reporting.

 

Confidential?     No               

Vital Record?  No

Record Copy?  Yes                

 

RETENTION: 5 years after permit expiration or revocation

 

Authority: OAR 166-200-0300(7)(b)      

 
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9408-03    WG, NPDES 1200 COLS Stormwater Permits
 

Series consists of all information regarding the National Pollutant Discharge Elimination System (NPDES) Stormwater Discharge permit for the Columbia Blvd. Wastewater Treatment Plant.  Permit covers site-specific stormwater discharges to the Columbia Slough.  Records include applications, permits, permit addenda and modifications.

 

Confidential?  No                  

Vital Records?    No

Record Copy?  Yes                                         

 

RETENTION:  Permanent

 

Authority: OAR 166-200-0300(7)(a) 

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9408-04    WG, NPDES 1200 COLS Stormwater Permit Supporting Records
 

Series consists of records that document compliance with the NPDES Stormwater Discharge permit and operational goals. Records include all correspondence, incidents, citations, orders, inspections, monitoring, and reporting.

 

Confidential?  No                  

Vital Records?   No

Record Copy?  Yes                

 

RETENTION:  5 years after permit expiration

 

Authority: OAR 166-200-0300(7)(b)

 
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9408-05   WG, Air Emissions and Odor Monitoring Permit
 

Series is used to document the monitoring parameters for the CBWTP Air Contaminant Discharge Permit and the Dispatchable Standby Generator as required by DEQ. Information includes annual reports and submissions for permit applications.

 

Confidential? No                   

Vital Records?  No

Record Copy?  Yes                

 

RETENTION:    Permanent

 

Authority: OAR 166-200-0300(7)(a)

 
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9408 – 06   WG, Air Emissions and Odor Monitoring Supporting Records
 

Series is used to document the monitoring parameters for the CBWTP Air Contaminant Discharge Permit and the Electrical Power Generator Permit, as required by DEQ. Documents include related air emissions and odor control monitoring, inspections and data including records of digester gas consumption, boiler natural gas consumption, standby generator diesel fuel usage and generator run times.  Information includes odor complaints and follow-up actions, odor survey results if required, all correspondence and support documentation and other odor monitoring and air quality data.

 

Confidential? No                   

Vital Records?  No

Record Copy?  Yes                

 

RETENTION:  5 years after permit expiration

 

Authority: OAR 166-200-0300(7)(b)

 
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9408-07     WG, Regulatory Compliance
 

Includes all permits, agreements and licenses, with supporting documentation and correspondence necessary to support WG operational requirements (other than the NPDES permits or other specified record areas in this retention schedule).  Includes, but is not limited to pressure vessels, security alarms, radiological, software, hazmat and electrical.

 

Confidential? No                   

Vital Records?  No

Record Copy?  Yes                

 

RETENTION:

(A) Annual reports, permit, addenda, modifications – Permanent

(B) All other records – 5 years after expiration

 

Authority:  OAR 166-200-0300(13)

 
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9408-08      WG, Licenses and Certifications 
 

Series created to document the certification of individual licenses required by various agencies to work within WG job classifications.  Included, but not limited to electrical, operations, collections systems, commercial driver’s licenses (CDL), welding, and backflow prevention.

 

Confidential?  Follow bureau procedures for maintaining confidentiality of individuals’ or contractors’ personal information.

Vital Records?   No

Record Copy:  No

 

RETENTION: Until superseded (Record copy maintained in employee Personnel File)

 

Authority:  ORS 192.005(5)(b)(D) 

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9408-09     WG, Underground Storage Tanks
 

Includes all permits and supporting documentation and correspondence for underground storage tanks on WG property.

 

Confidential? No                   

Vital Records?  No

Record Copy?  Yes                

 

RETENTION: 25 years after tank removal

 

Authority: OAR 166-200-0335(7)(a)


Contact Information
Archives & Records
1800 SW 6th Ave, Suite 550
Portland, OR 97201
phone: 503-865-4100 (new)

 

Table of Contents
8801 Customer Services
8802 Environmental Compliance
8803 Solid Waste & Recycling
8805 Development Assistance
8806 Engineering / Projects
8807 Wastewater Group - Maintenance Engineering
8808 Public Involvement
8809 Material Testing Lab
8810 Mid County Office
8811 Source Control
8812 Spill Protection and Response
8813 Environmental Monitoring / Investigations
8814 Hazardous Site Management
8815 Pollution Control Lab
8816 Surfacewater Management
8817 Modeling
8818 Data Acquistions
8819 Downspout Disconnection
8820 Financial Planning
8821 Administration
8822 Communications
8823 Information Services
8824 MWESB (Minority, Women, Emerging Small Business)
8825 - Watershed Services
9401 Wastewater Group - Operations
9402 Wastewater Group - Maintenance
9403 Wastewater Group - Maintenance Support
9404 Wastewater Group - Biosolids & Residuals Management
9406 Wastewater Group - Safety
9407 Wastewater Group - Facilities Management
9408 Wastewater Group - Regulatory Compliance
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